Associate Program Officer - Future of Gulf Energy Systems
About The Position
The Associate Program Officer (APO) works in the Gulf Research Program’s Future of Gulf Energy Systems (FuGES) unit, under the general supervision of a Program Officer. The role provides programmatic and operational support for the FuGES energy portfolio, including legacy offshore oil and gas infrastructure and future Gulf energy systems. The APO helps develop and manage communities of practice, identifies engagement opportunities in consultation with Program Officers, manages relationships with participants, and leads internal engagement with relevant staff and programs. The APO also supports grantee management and solicitation processes across both portfolio areas. The position manages day-to-day portfolio activities; coordinates partnerships and grantee support; supports award, deliverable, solicitation, and review processes; and helps assess programs and grantee support activities. It also maintains procedures, records, databases, and program data; prepares background papers, technical summaries, reports, meeting materials, and other written content; and coordinates publication, communications, and dissemination activities. The APO works with a staff team, the National Academies Standing Committee on Gulf Legacy Offshore Oil and Gas Infrastructure, and other Gulf Research Program or National Academies staff. The position requires a bachelor’s degree in a related field or equivalent knowledge and at least three years of related professional experience. A master’s degree and experience with communities of practice, grant development and management, and energy stakeholders are preferred. The work is in a hybrid office/telecommute environment, with an expected onsite percentage of 60% and occasional travel. The role is based in Washington, District of Columbia, and is scheduled for 37.5 hours per week.
Requirements
- Bachelor’s degree in a related field or equivalent knowledge.
- At least three years of related professional experience.
- Knowledge of issues in applicable disciplines such as offshore energy, energy policy, or energy social science.
- Ability to exercise independent judgment, manage competing priorities, and solve problems.
- Ability to work effectively in teams and build relationships with grantees and other stakeholders.
- Knowledge of grant and program administration.
- Strong communication skills and the ability to interact effectively with all levels of employees and external partners and/or stakeholders.
- Ability to work at a computer for extended periods.
- Ability to travel.
Nice To Haves
- Master’s degree in a related field.
- Experience developing and managing communities of practice.
- Experience with grant development and management.
- Experience working with energy stakeholders, including government agencies, industry, and nonprofits.
Responsibilities
- Manage day-to-day activities for assigned legacy offshore oil and gas and/or future Gulf energy systems portfolio activities.
- Coordinate and assist with partnerships involving higher education institutions, industry, government agencies, nonprofits, and other partners.
- Facilitate coordinated grantee support, including communications, convenings, peer-learning sessions, technical-assistance logistics, and connections to relevant resources.
- Support Program Officers with grantee management and solicitation processes, including communications, meetings, award and deliverable tracking, records, solicitation materials, applicant communications, review logistics, and selection documentation.
- Work with evaluation staff and/or consultants to assess assigned programs and grantee support activities.
- Coordinate administrative aspects of programs and projects, including developing procedures and recordkeeping systems and ensuring activities are executed and tracked.
- Compile and summarize information for documents and correspondence and create and maintain program records and databases.
- Coordinate with communications staff to maintain web content and may prepare newsletters and other promotional materials.
- Collect, organize, and maintain program and grantee data for reporting, evaluation, and portfolio planning.
- Prepare background papers and technical summaries.
- Develop and disseminate meeting agendas, briefing books, and meeting summaries.
- Develop written materials and coordinate publication and dissemination activities, which may include editing reports, facilitating responses to review, engaging external organizations, preparing dissemination materials, and conducting dissemination meetings.
- Develop and disseminate timely reports to Program Officers and the Senior Program Officer on key energy-related data and information.
- Develop and manage one or more communities of practice for legacy offshore oil and gas infrastructure.
- Identify engagement and participation opportunities and manage relationships with community-of-practice participants in consultation with Program Officers.
- Lead internal engagement with relevant staff and programs concerning legacy offshore oil and gas infrastructure.
- Work with a staff team, the National Academies Standing Committee on Gulf Legacy Offshore Oil and Gas Infrastructure, and other Gulf Research Program and/or National Academies staff.
- Perform related duties and special projects as assigned.
Benefits
- Medical, dental, and vision insurance.
- Life insurance and disability coverage.
- Retirement and savings benefits.
- Paid holidays and paid personal leave.
- Transportation subsidies.
- Education assistance.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
