Associate Program Manager

Comlux America • Indianapolis, IN

2d • Onsite

About The Position

Comlux America is a world-class VIP aircraft completion and refurbishment center located in Indianapolis, Indiana. The company designs, engineers, and installs custom luxury interiors and advanced aircraft systems for airliner-derivative business jets. Comlux also offers scheduled and unscheduled maintenance services. Specializing in highly customized aircraft, Comlux transforms aircraft into personalized flying environments that reflect exceptional craftsmanship, precision engineering, and uncompromising safety.
The Associate Program Manager supports the planning, coordination, and execution of VIP aircraft completion and modification programs. Working under the guidance of senior Program Managers and Program Management leadership, this position assists in managing program schedules, coordinating cross-functional activities, tracking project deliverables, and supporting customer communications throughout the aircraft completion lifecycle.

Requirements

• Bachelor's Degree in Aviation Management, Engineering, Business Administration, Project Management, or a related field preferred.
• Minimum of 2-5 years of experience in aerospace, aviation, manufacturing, engineering, project coordination, production planning, or program support roles.
• Experience working within a project-based environment preferred.
• Familiarity with aircraft completions, aviation maintenance, aerospace manufacturing, or engineering environments preferred.
• Ability to read and interpret technical documentation, engineering drawings, and project schedules preferred.
• Valid passport or ability to obtain one for domestic and international travel as required.
• Strong organizational and project coordination skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving and analytical skills.
• Ability to work effectively within cross-functional teams.
• Strong customer service mindset and professional demeanor.
• Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
• Basic understanding of project scheduling tools such as Microsoft Project, Smartsheet, Primavera, or equivalent systems.
• Ability to prepare presentations, reports, and status updates for management and customers.
• Strong attention to detail and follow-through.
• Ability to learn aviation regulations, aircraft completion processes, and program management methodologies.
• Demonstrated initiative and willingness to assume increasing responsibility.

Responsibilities

• Support Program Managers in the planning, coordination, and execution of VIP aircraft completion and modification programs.
• Assist with maintaining integrated program schedules, milestone tracking, and project status reporting.
• Coordinate action items between Engineering, Production, Supply Chain, Quality, Design, and Customer Support teams.
• Monitor program schedules and identify potential delays, risks, or resource constraints.
• Assist in preparing customer reports, executive summaries, meeting minutes, and program status presentations.
• Participate in customer meetings and internal program reviews, documenting decisions and action items.
• Support the management of program budgets by tracking project expenditures, purchase requests, and program-related costs.
• Assist in coordinating engineering releases, material availability, and production readiness activities.
• Maintain program documentation, schedules, issue logs, risk registers, and customer correspondence records.
• Support aircraft milestone planning and ensure required stakeholders are aligned to achieve program objectives.
• Track customer requests, design changes, and engineering actions to ensure timely resolution.
• Assist in coordinating subcontractor and supplier activities as required.
• Support aircraft delivery preparation activities and customer acceptance events.
• Learn and apply aviation regulatory requirements, certification processes, and aircraft completion best practices.
• Contribute to continuous improvement initiatives within the Program Management organization.
• Perform other related duties as assigned.

Benefits

• 401(k) with company annual contribution equal to 3% of eligible compensation
• Company-sponsored HSA
• 100% company-paid vision premiums
• Medical, Dental, Life Insurance, and EAP benefits
• Free financial consultations and guidance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level