Associate Program Manager
About The Position
Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: Dermatology Job Summary: JOB SUMMARY This position will support the operations of a high volume dermatopathology clinical lab, including filing slides, managing and tracking high volume case load on a daily basis. . KEY RESPONSIBILITIES: File high volume of clinical dermatopathology glass slides for multiple distinct clinical workflows on a daily basis Handle slide requests, pull and track slides in both systems and send via courier or Fed Ex Handle slide returns/tracking from outside sources in multiple workflows Request slides for consultation for physicians Track CTCL slide requests and when received, fill out requisition and send to VML for accessioning Direct line of contact; preferably direct text/phone access during office hours Package and send older slides to Iron Mountain as new slides come in to be filed Handle logistics for Iron Mountain ie; logging boxes on transmittal sheets and ensuring invoices are sent to appropriate personnel Problem solving- lost specimens, billing questions, patient calls, physician calls and questions, etc for two work flows Support physicians with system access and procedure in multiple work flows Track reports- delinquent cases, assist dermpath physicians in completing delinquent cases (pull gross reports, slides etc.) for two workflows. Ensure incomplete case reports are pulled routinely and cases are completed in a timely manner Coordinate with lab when blocks are requested Assist dermpath physicians with sending slides for additional testing to either VUMC or outside labs and track in two workflow systems Pull Q/A case reviews monthly for two workflows and enter results in multiple systems Enter case assessment flags / documentation for QA purposes Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more. At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
Requirements
- Relevant Work Experience
- Experience Level: Less than 1 year
- Education: Bachelor's
Responsibilities
- File high volume of clinical dermatopathology glass slides for multiple distinct clinical workflows on a daily basis
- Handle slide requests, pull and track slides in both systems and send via courier or Fed Ex
- Handle slide returns/tracking from outside sources in multiple workflows
- Request slides for consultation for physicians
- Track CTCL slide requests and when received, fill out requisition and send to VML for accessioning
- Direct line of contact; preferably direct text/phone access during office hours
- Package and send older slides to Iron Mountain as new slides come in to be filed
- Handle logistics for Iron Mountain ie; logging boxes on transmittal sheets and ensuring invoices are sent to appropriate personnel
- Problem solving- lost specimens, billing questions, patient calls, physician calls and questions, etc for two work flows
- Support physicians with system access and procedure in multiple work flows
- Track reports- delinquent cases, assist dermpath physicians in completing delinquent cases (pull gross reports, slides etc.) for two workflows. Ensure incomplete case reports are pulled routinely and cases are completed in a timely manner
- Coordinate with lab when blocks are requested
- Assist dermpath physicians with sending slides for additional testing to either VUMC or outside labs and track in two workflow systems
- Pull Q/A case reviews monthly for two workflows and enter results in multiple systems
- Enter case assessment flags / documentation for QA purposes
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
5,001-10,000 employees
