Associate Program Manager, Community and Corporate Relations (COVER LETTER REQUIRED) - HYBRID

Vanderbilt University Medical Center•Nashville, TN

4d•Hybrid

About The Position

As a member of the Vanderbilt Health Development team, the Associate Program Manager supports corporate and community fundraising efforts at Vanderbilt Health. With guidance, this role helps development officers carry out fundraising and engagement activities by providing day-to-day administrative and program support for gifts and grants, sponsorships, workplace giving, and cause marketing programs. This role is hybrid and requires a cover letter.

Requirements

Bachelor’s Degree (or equivalent experience)
Less than 1 year of relevant experience
Discretion and good judgment when handling confidential donor and financial information
Proficiency with Microsoft 365 tools, including Outlook, Teams, Excel, Word, and PowerPoint

Nice To Haves

Experience supporting fundraising or relationship-based work, such as development, corporate partnerships, nonprofit advancement, or account management
Ability to manage multiple requests and deadlines while maintaining a professional, service-oriented approach
Strong organization and attention to detail, with experience tracking timelines and deliverables
Clear written and verbal communication skills, including comfort assembling donor-facing materials and coordinating with communications partners
Ability to work both independently on assigned tasks and collaboratively with a team, following established processes and asking for guidance when needed
Experience with administrative and financial processes such as invoicing, purchase orders, procurement cards, and basic budget tracking
Familiarity with CRM and project management systems and maintaining accurate records
Experience with or willingness to learn tools used for donor communications and fundraising operations, such as Adobe Acrobat DC, Canva, Classy, or ClickBid

Responsibilities

Assist Corporate Relations and Community Engagement development officers by coordinating project plans, materials, timelines and follow-up for engagement and solicitation activities.
Support the day-to-day execution of assigned fundraising initiatives, including cause marketing, workplace giving, sponsorships and peer-to-peer efforts.
Assist with proposal development by managing timelines, gathering required documentation and coordinating content for review.
Assist development officers with site visits, hospital tours and check presentations; attend donor or partner calls and meetings as requested.
Assist with events as needed, including registration, guest support, and auction activities, in coordination with Community Development and internal partners.
Provide cross-coverage and general support for related teams, such as Community Development, Children’s Miracle Network, and Donor Engagement.
Monitor shared inboxes and help route incoming corporate inquiries to the appropriate team members.
Provide operational support for multiple development officers, including scheduling, logistics, travel and expense documentation, correspondence, and preparation of meeting materials and follow-up items.
Coordinate with vendors for printed materials or collateral and help maintain promotional inventory.
Assist with procurement and payment workflows, including requisitions, purchase orders, vendor coordination and procurement card activity; help track related expenses.
Prepare invoices for corporate sponsorships and donations and coordinate with Gift and Donor Services to ensure timely and accurate gift processing.
Keep CRM and project management records up to date for supported development officers and prepare routine reports related to campaigns and solicitation activity.
Conduct basic corporate prospect research and compile findings for review; coordinate next steps with the Associate Director and Strategic Initiatives team as appropriate.
Assist with creating and coordinating materials that support fundraising and stewardship, working with Strategic Communications and Digital & Donor Marketing on assigned projects such as the Corporate Connections e-newsletter, website updates, Shop & Support pages, and campaign giving tools.
Help support stewardship activities by maintaining mailing lists, assisting with acknowledgments and gift agreements, and tracking milestones, anniversaries, and reporting deadlines.