Associate, Political Programs & Operations

American Association of Neurosurgeons Inc•Washington, DC

About The Position

The Associate, Political Programs & Operations is responsible for overseeing the organization’s Political Action Committee (PAC) operations and managing the day-to-day functions of the office. Approximately 60–65% of this role is PAC-focused, including compliance, contributions, reporting, and coordination with the PAC’s outside consultant. The remaining 35–40% involves administrative and office management, data oversight, and website maintenance. This position also requires up to 5% travel to support meetings, conferences, and events. The ideal candidate is detail-oriented, organized, and able to independently manage compliance-driven PAC responsibilities while ensuring efficient office and operational management.

Requirements

Associate’s or Bachelor’s degree preferred (Political Science, Public Policy, Business, or related field).
Experience with PAC administration, FEC compliance, or government relations strongly preferred.
Prior administrative or office operations experience required.
Demonstrated ability to independently manage compliance-driven responsibilities and operational functions.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.
Strong organizational and time-management skills with excellent attention to detail.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Demonstrated discretion and professionalism in handling confidential information.

Nice To Haves

Experience with Salesforce and GiveSmart a plus.

Responsibilities

Lead and oversee all PAC contributions, disbursements, and compliance with FEC regulations.
Serve as the primary liaison to the PAC’s outside consultant, ensuring accurate reporting, compliance, and strategic alignment.
Draft and distribute PAC-related communications to members, ensuring clarity and timeliness.
Review PAC reports for accuracy and coordinate timely submissions to the FEC.
Maintain accurate donor and contribution records in compliance with FEC (Federal Election Commission) and state reporting requirements.
Maintain updated records of PAC leadership and donor contributions.
Lead PAC fundraising initiatives, including events, campaigns, and outreach.
Monitor contribution limits and enforce compliance with all regulations.
Manage donor contribution data from Salesforce and GiveSmart, ensuring accurate reporting and analysis.
Oversee the timely and accurate posting of documents to organizational websites, assigning appropriate titles, placement, and categorization.
Conduct monthly website audits to ensure accuracy, currency, and compliance with organizational standards.
Oversee and manage daily administrative operations to ensure smooth and efficient office functions.
Review and approve invoices, ensuring accuracy and adherence to organizational standards.
Act as the primary point of contact for vendors, office logistics, and operational support.
Manage office supplies and vendor relationships to maintain seamless operations.
Schedule and coordinate meetings, including Zoom and Microsoft Teams calls, as well as quarterly Washington Committee meetings.
Lead meeting logistics such as venue selection, catering, and vendor coordination.
Prepare and distribute meeting materials; provide on-site support as needed.