Associate Payroll Accountant

TSC•VA Remote, VA

1d•Remote

About The Position

FALCATA is seeking an Associate Payroll Accountant to support accurate and compliant payroll processing, accounting, and reporting for exempt and non-exempt employees. The role supports direct and indirect labor cost allocations and helps ensure payroll activities comply with federal, state, and local regulations, Defense Contract Audit Agency (DCAA) requirements, Cost Accounting Standards (CAS), and company policies. The position supports semi-monthly payroll using ADP and Deltek Costpoint, including payroll input review, timecard administration, employee payroll setup, payroll tax compliance, account reconciliations, recordkeeping, and audit support. It works with Human Resources, Accounting, managers, employees, Program Finance, and Contracts to resolve payroll and timekeeping issues and maintain accurate records and procedures.

Requirements

Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field is preferred.
0–2 years of payroll experience, including experience supporting a multi-state payroll environment.
Experience supporting a semi-monthly payroll process.
Hands-on experience with ADP and Deltek Costpoint or comparable payroll/ERP systems.
General knowledge of federal, state, and local payroll tax requirements.
Experience with timekeeping, timecard review, payroll reconciliations, and payroll controls.
General understanding of payroll accounting and general ledger reconciliation.
Strong Excel and data-analysis skills.
Excellent organizational, analytical, and problem-solving abilities.
High level of confidentiality and integrity when handling employee compensation and personal information.

Nice To Haves

Experience working for a government contractor, defense contractor, aerospace company, or other highly regulated organization.
Experience with Deltek Costpoint Time & Expense and Payroll.
Knowledge of government-contracting timekeeping and labor-charging requirements.
Experience supporting DCAA, DCMA, or other government audits.
Experience supporting internal and external audits.
Experience with multi-state payroll and complex organizational structures.

Responsibilities

Assist with semi-monthly payroll processing from timecard collection through final processing and reporting, using ADP and Deltek Costpoint or related systems.
Review payroll inputs, hours, compensation, deductions, reimbursements, payroll registers, and exception reports for accuracy; investigate discrepancies before payroll is finalized.
Assist with payroll adjustments, corrections, retroactive and off-cycle payments, special transactions, and payroll account reconciliations across applicable systems and the general ledger.
Administer timekeeping and timecard procedures; review timecards for completeness, accuracy, approvals, and compliance with company policies.
Ensure employee time is charged to appropriate projects, contracts, indirect activities, cost centers, and charge codes; resolve missing, incorrect, or late timecards and correct errors before payroll processing.
Monitor timekeeping exceptions and trends, maintain procedures for timecard corrections and approvals, and coordinate with Program Finance, Accounting, and Contracts on issues affecting government contracts.
Assist with creating and maintaining employee payroll records in ADP, Costpoint, and related systems, coordinating with HR to ensure employee data is complete before the first payroll.
Support onboarding for payroll, timekeeping, direct deposit, tax withholding, deductions, and payroll policies; provide timekeeping guidance and assist with training materials and sessions.
Ensure employee changes—including promotions, transfers, compensation changes, leave status, and terminations—are accurately reflected in payroll systems.
Support federal, state, and local payroll tax compliance, including review of filings, deposits, and reports; coordinate with ADP and external tax providers and resolve notices or employee tax issues.
Maintain documentation for payroll tax filings and payments, support year-end activities including W-2s and reconciliations, and ensure appropriate tax treatment of compensation and benefits.
Assist in maintaining and updating payroll policies, procedures, process documentation, calendars, deadlines, approval requirements, and escalation procedures.
Maintain complete, accurate, confidential payroll and tax records in accordance with retention requirements and applicable laws; protect employee information and follow document retention and destruction procedures.
Follow payroll and timekeeping internal controls, perform periodic reviews of payroll reports and changes, and support internal and external audits and corrective actions.
Support compliance with government-contracting requirements and company policies relating to labor charging, timekeeping, and payroll.