Associate or Assistant Clerk (Depends on Qualifications)

State of Ohio • Columbus, OH

3d • Hybrid

About The Position

Reviews, processes & files documents submitted to the Court; ensures that all documents are consistent with the Rules and procedures of the Court; and serves as a resource for attorneys and other parties to answer procedural questions. This position will be required to be in the office during the training period and may be eligible for a hybrid teleworking schedule. Job duties for this position include, but are not limited to: Receives & reviews filings for compliance with the Rules of Civil Procedure &/or the Court; rejects documents as necessary, citing the specific violation; returns rejected documents to filing party; accepts documents that are in compliance. Receives and processes new cases and incoming information, including stamping date on materials received; evaluates types of case, assigns case number, and enters data into the case management system. Closes cases upon receipt of initiating documents, such as judgments & settlement agreements. Receives money and issues receipts for fees & costs. Responds to inquiries from attorneys, litigants, or other constituents in person or by phone; determines the appropriate response based on standard procedures; drafts written correspondence when required. Provides forms, applications & other materials to the public; retrieves files for the public; makes copies of requested material.

Requirements

• Associate Clerk: High school diploma or the equivalent and 2 or more years of progressive office support experience.
• Assistant Clerk: High school diploma or the equivalent and 3 or more years experience in court case management, case processing, or a legal/administrative support setting.

Nice To Haves

• Completion of associated core coursework in paralegal studies, secretarial science or business office applications from accredited career school or community college.
• Prior experience in a court/legal office setting or claims management highly preferred.

Responsibilities

• Reviews, processes & files documents submitted to the Court
• Ensures that all documents are consistent with the Rules and procedures of the Court
• Serves as a resource for attorneys and other parties to answer procedural questions
• Receives & reviews filings for compliance with the Rules of Civil Procedure &/or the Court
• Rejects documents as necessary, citing the specific violation
• Returns rejected documents to filing party
• Accepts documents that are in compliance
• Receives and processes new cases and incoming information, including stamping date on materials received
• Evaluates types of case, assigns case number, and enters data into the case management system
• Closes cases upon receipt of initiating documents, such as judgments & settlement agreements
• Receives money and issues receipts for fees & costs
• Responds to inquiries from attorneys, litigants, or other constituents in person or by phone
• Determines the appropriate response based on standard procedures
• Drafts written correspondence when required
• Provides forms, applications & other materials to the public
• Retrieves files for the public
• Makes copies of requested material

Benefits

• Medical Coverage
• Free Dental, Vision, and Basic Life Insurance premiums are free after completed eligibility period.
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Public Service Loan Forgiveness
• Ohio Public Employees Retirement System (OPERS)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED