Associate Open Records Coordinator

University of Texas at Austin•Austin, TX

12d•Onsite

About The Position

The Office of the Vice President for Legal Affairs provides high quality service and leadership in proactively managing and coordinating University legal affairs; to support and enhance the University's educational, research, public service mission, core purpose, and core values; and to advance the overall mission of the University. For more information about the Office of the Vice President for Legal Affairs, please visit: https://legal.utexas.edu/. Your skills will make a difference. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with 8% employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards . The Associate Coordinator will work alongside the Coordinator and the other Associate Coordinator to perform all functions relating to open records for the University campus. Prepare, interpret, and review policies, agreements and other documents to ensure compliance with applicable State of Texas PIA, Federal HIPAA and Federal FERPA laws.

Requirements

Juris doctorate
Demonstrated attention to detail and ability to work in a professional manner independently and as a team member
Strong business process skills
Excellent communication and interpersonal skills
Excellent organizational skills and ability to manage deadlines
Proficiency in the use of Microsoft Office products
Relevant education and experience may be substituted as appropriate

Nice To Haves

At least one year of experience working with the Texas Public Information Act
Experience interpreting and applying the State of Texas rules, regulations, policies, and or procedures relating to open records
Familiarity with GovQA software

Responsibilities

Participating as a highly performing team member in the Open Records Department
Executing assigned tasks with excellence as an Assistant Public Information Coordinator
Collaborating with department colleagues in decision making
Organizing and directing document collection and related administrative services
Reviewing responsive documents to prepare for delivery in response to open records requests
Mastering policies, guidance, and other materials relating to open records activities
Providing recommendations and implementing redactions, exceptions, and briefing, as required
Assisting in developing open records training for the University community and conducting that training
Working with University and UT System administration and attorneys on matters relating to open records including reviewing legal briefs

Benefits

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with 8% employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card