Records Coordinator

City of Pleasanton • Pleasanton, CA

3d • Onsite

About The Position

The City of Pleasanton is seeking a detail-oriented and collaborative professional to serve in the role of Records Coordinator in the Office of the City Clerk. This position plays a vital role in maintaining the integrity, accessibility, and organization of the City’s official records, both digital and physical. The ideal candidate will bring experience in records management within a public agency environment, ensuring compliance with legal requirements and best practices for transparency and accountability. As a key member of a small, positive, and service-oriented team, you’ll help implement and improve systems that preserve the City’s official history while supporting efficient and responsive public service.

Requirements

• High School graduation or GED equivalent supplemented by specialized training in municipal records management.
• Three years of administrative experience that involves the administration, development and/or implementation of records management programs, preferably within a municipal or City Clerk’s Office.
• May require possession of a valid California Class C driver’s license and a satisfactory driving record as determined by the City.

Nice To Haves

• Certified Records Manager credential is highly desirable.
• Administration of Public Records Act Management experience is highly desirable.
• Current notary or ability to become one is desired.
• Ability to lift 30 pounds and above is desired.

Responsibilities

• Administer the City’s records management program, ensuring compliance with retention schedules and legal requirements.
• Manage the archival, organization, and destruction of physical and digital records.
• Implement and maintain technology and best practices for document management systems.
• Coordinate and respond to Public Records Act requests in compliance with regulations and California statutes.
• Train and advise City staff on proper records handling procedures and protocols.
• Collaborate with departments to develop, maintain, and refine citywide records management processes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED