Associate Occupancy Planner
About The Position
JLL is seeking an Associate Occupancy Planner to support the regional space planning team. This role involves data management, data analysis, and supporting move planning activities. The Associate Occupancy Planner will be responsible for managing the client’s occupancy data and ensuring data quality, collaborating with various teams to resolve data anomalies and improve reporting. Additionally, the role will coordinate move planning activities, including space allocations and communications, and oversee occupancy updates and move projects within the client’s CAFM system. This position requires collaboration with internal teams such as Space Captains, Occupancy Planners, Project Managers, and Facilities Managers.
Requirements
- A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is required.
- 3-5 years of experience in a corporate environment.
- Previous experience in space/occupancy planning at a tactical level.
- Advanced Excel/Sheets skills.
- Data analysis skills.
- Proficiency in and ability to consolidate data and floor plans into slide decks for presentations to client and lines of business is required.
- Excellent communication skills are important – both written and spoken.
- Ability to work independently, multi-task, and manage time to meet deadlines.
- Strong interpersonal skills with an ability to interact with internal clients at all levels.
- Ability to work as part of a diverse, supportive, and talented team.
- Candidates must be authorized to work in the United States without sponsorship.
Nice To Haves
- CAFM system experience highly desirable; familiarity with Tririga preferred.
- Familiarity with Google’s Workspace suite of productivity tools a plus.
- Dynamic and technologically savvy and utilize software to support planning solutions and communicate ideas clearly with the planning team and lines of business.
- Advanced skills in Google Sheets/Microsoft Excel and an understanding of space planning principles.
- Asking the right questions to understand the underlying needs of our client.
Responsibilities
- Manage data quality processes to ensure accuracy of space and occupancy data.
- Audit CAFM data to ensure compliance with client’s defined standards for employee data.
- Liaise with Occupancy Planners, MAC Coordinators, Facilities Operations and others for timely resolution of data anomalies.
- Conduct space audit process to ensure accuracy of space assignments, space types and architectural layouts.
- Create and track move projects.
- Liaise with Space Captains, MAC and FM counterparts to ensure all move projects are completed and data is updated and recorded according to defined timelines.
- Serve as Single Point of Contact for Space Captains to address questions regarding space allocations and configurations reflected in CAFM system; coordinate resolution with JLL Occupancy Planners and MAC team as necessary.
- Ensure timely CAFM updates of space and occupancy data related to moves/adds/changes.
- Maintain Space Captain assignments in a centralised repository.
Benefits
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
