Occupancy Planner

JLL•Mountain View, CA

3d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Role Purpose As an Occupancy Planner, you’ll be assisting with the development of seat allocation planning, stack and block exercises, occupancy and space data validation, and resolve planning issues identified in customer planning meetings. You will ensure that planning is aligned with corporate guidelines, and that all scenarios maximize use of space. You will recommend, educate, and enforce space policies/standards, procedures and protocols and notify the client of customer requested exceptions. You will get familiar with space utilization methods and presenting utilization data to drive productive spaces. You’ll need to have a great knowledge in Corporate Real Estate. In this role, you will prepare and update project status reports on actual seat demand versus projected seat demand at the building level, reporting out on the current supply and capacity, and forecast inventory changes as required. You’ll be charged with assembling, updating and reporting the top-down and bottoms-up seat count projections collected at the group-level for an annual planning horizon and work with the client to reconcile discrepancies from top-down projections, as well as track and report actual seat demand at the group level.

Requirements

A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is required.
Minimum of 3 – 5 years of experience in corporate environment.
Dynamic and technologically savvy.
Utilize software to support planning solutions.
Communicate ideas clearly with planning team and lines of business.
Advanced skills in Microsoft Excel (pivot table, vlook-up, cell calculations).
Advanced skills in AutoCAD (basic test-fits and square foot calculations).
Proficiency in Microsoft Office suite.
Ability to consolidate data and floor plans into Power Point for presentations to client and lines of business.
Excellent communication skills – both written and spoken.
Ability to work independently, multi-task, and manage time to meet deadlines.
Ability to reorganize time day to day, to deal with team’s changing necessities and requests.
Strong interpersonal skills with an ability to interact with executive level external and internal clients.
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Previous experience in space/occupancy planning at a strategic level.
Experience with interior office renovations.
CAFM system experience.

Responsibilities

Assisting with the development of seat allocation planning, stack and block exercises, occupancy and space data validation, and resolve planning issues identified in customer planning meetings.
Ensuring that planning is aligned with corporate guidelines, and that all scenarios maximize use of space.
Recommending, educating, and enforcing space policies/standards, procedures and protocols and notifying the client of customer requested exceptions.
Getting familiar with space utilization methods and presenting utilization data to drive productive spaces.
Preparing and updating project status reports on actual seat demand versus projected seat demand at the building level, reporting out on the current supply and capacity, and forecast inventory changes as required.
Assembling, updating and reporting the top-down and bottoms-up seat count projections collected at the group-level for an annual planning horizon.
Working with the client to reconcile discrepancies from top-down projections, as well as track and report actual seat demand at the group level.
Ensuring accurate reporting of information, and foster critical relationships between various individuals and organizations communication channels will exist with: Corporate Real Estate to review and resolve planning forecast requirements, concerns and issues; Business Unit leadership to collect headcount forecasts and resolve headcount forecast discrepancies between leadership's numbers and those collected at the group level; Corporate Finance group to gather top-down headcount and growth projections; Project management to review planning strategies that drive construction projects and support implementation of these projects; Move coordination and facility management teams to review moves, develop migration plans and conduct facility audits; Other members of the occupancy planning team to ensure cross campus/portfolio strategy plans are developed.