Occupancy Planner

JLL•Rosemead, CA

2d•Onsite

About The Position

JLL is seeking an Occupancy Planner to join their Occupancy Planning and Management team. This role is responsible for providing occupancy planning expertise and leveraging a deep understanding of client space supply and demand to develop scenario and occupancy plans for a client's portfolio in a designated region. The Occupancy Planner will foster critical relationships with various stakeholders including Corporate Real Estate, Business Unit leadership, Corporate Finance, Project Management, Move Coordination, Facility Management, and other members of the occupancy planning team. The primary focus areas include managing the development of occupancy plans, sequencing group-level and individual moves, resolving planning issues, ensuring alignment with corporate guidelines, maximizing space utilization, recommending and enforcing space policies, and assisting in developing site-specific Planning Strategies. The role also involves being a Subject Matter Expert in the client's workplace program, using data to drive solutions, and modeling superior client relationship management and strategic thinking. A key requirement is familiarity with space utilization methods and the presentation of utilization data, including preparing and updating project status reports, reporting on supply and capacity, forecasting inventory changes, and reconciling discrepancies.

Requirements

Proactive and able to work independently, multi-task, and manage time to meet deadlines.
Able to reorganize daily schedule to deal with changing necessities and requests.
Proactive and innovative in developing solutions with stakeholders and driving their implementation.
Comfortable using software to support planning solutions and communicate ideas clearly.
Advanced skills in Microsoft Excel (pivot table, vlook-up, cell calculations).
Proficiency in Microsoft Office Suite.
Ability to consolidate data and floor plans into PowerPoint Presentations.
Excellent written and spoken communication skills.
Strong interpersonal skills, able to understand complex ideas and communicate them to others.
Ability to interact with executive-level external and internal clients.
Think strategically, simplify the complex, see the big picture, and drive results.
Thrive on change and have an appetite for risks.
Intellectual curiosity towards digital drive, hunger for learning, and urge to meet deadlines.
Ability to lead through influence.
Expert level data analytical skills and ability to articulate stories through data.
Attentive to detail and accuracy - particularly numbers and spatial creativity.
Highly organized and demonstrates a high level of performance in project budgeting and scheduling.
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Experience with CAFM / IWMS software.
A working knowledge of occupancy utilization, office design principles and trends such as the mobile or collaborative workplace is preferred.
A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is preferred.

Responsibilities

Provide occupancy planning expertise and develop scenario and occupancy plans for a client's portfolio in a designated region.
Foster critical relationships with Corporate Real Estate, Business Unit leadership, Corporate Finance, Project Management, Move Coordination, Facility Management, and other occupancy planning team members.
Manage the development of occupancy plans, sequencing group-level and individual moves, and resolving planning issues.
Ensure alignment of planning with corporate guidelines and maximize space utilization.
Recommend, educate, and enforce space policies/standards, procedures, and protocols.
Notify the client of customer-requested exceptions and assist in developing site-specific Planning Strategies.
Serve as a Subject Matter Expert in the client's workplace program and use data to drive solutions that increase productivity.
Model superior client relationship management and strategic thinking.
Become familiar with space utilization methods and the presentation of utilization data.
Identify space requirements and prepare and update project status reports on actual versus projected seat demand at the building level.
Report on current supply and capacity, forecast inventory changes, and work with the client to reconcile discrepancies from top-down projections.