Associate, Media Operations

Adelphi Group•New York, NY

2d•Hybrid

About The Position

The Associate, Media Operations will report to the Manager of Media Operations and work centrally across the agency in partnership with other operations teams. The role supports efficient agency operations by creating reports, maintaining technical systems, and building processes. Day-to-day work includes attending meetings, listening actively, and identifying ways to make supported teams’ work easier. The associate will administer the Hive project management system and coordinate with its representative to stay informed about features that could improve workflows. The role also involves running reports, reviewing data for errors, and mediating requested changes to legal terms among vendors, internal investment teams, internal legal teams, and external client legal teams. The position offers exposure to media campaign development and measurement, as well as the beauty industry and a global brand.

Requirements

Basic familiarity with Microsoft Office programs, including Word, PowerPoint, Outlook, Teams, Excel, and OneNote.

Nice To Haves

An associate or bachelor’s degree is a plus but not required; a focus in Media Studies, Advertising, Marketing, Communications, Project Management, Finance, Artificial Intelligence, or a related discipline is a plus but not required.
Media or prior professional work experience is a plus; industry experience is not required.
Experience with Prisma, Mediatools, or other media planning or media activation systems and tools is a plus but not required.
Experience with Alteryx or other automation systems and tools is a plus but not required.
Experience with Smartsheet, Hive, or other project management workflow tools such as Monday.com or Jira is a plus but not required.

Responsibilities

Attend meetings, listen actively, and identify ways to simplify work tasks for the teams supported.
Administer the Hive project management system and coordinate with its representative to learn about features that may benefit agency workflows.
Run reports, review data, and look for errors.
Mediate requested changes to legal terms among vendors, internal investment teams, internal legal teams, and external client legal teams.
Learn the steps involved in developing and measuring a commercial, from research and planning through advertising execution and evaluating its success.