Associate Hospitality Coordinator

Exelixis•Alameda, CA

22h•Onsite

About The Position

Provide administrative & operations support to the Hospitality department including, but not limited to: customer service, coordinating departmental tasks, assist in the planning and execution of company events, providing reports and spreadsheets and assisting with commuter transportation programs. This role also involves providing general administrative and day-to-day operations to the Hospitality department, handling administrative needs of the Hospitality team, and coordinating with catering staff for events. The position supports transportation compliance, maintains the electric vehicle charging program, and assists with the campus commuter shuttle program. Additionally, it oversees breakroom operations, including a snack program, ensuring all hospitality activities are completed timely and meet expectations.

Requirements

High school diploma or general education degree (GED) and 2 years of related experience; or, AS/AA degree in a related discipline; or, BS/BA degree in a related discipline; or, Equivalent combination of education and experience.
Strong computer skills including well-developed knowledge of Microsoft Outlook, Word, Excel, PowerPoint, and Internet research capabilities.
Ability to multi-task, organize and prioritize time-sensitive tasks and display effective, independent project management skills.
Ability to use sound judgment and initiative in resolving problems and making recommendations.
Enthusiastic about providing the best possible customer service with a high level of organizational skills.
Must exude very helpful and energetic qualities with a positive attitude.
Must be detail-oriented.
Demonstrates tact, diplomacy, respect, and confidentiality; is approachable and interacts professionally; builds business relationships based on mutual respect.
Must be proactive and have the ability to work both independently and in a team atmosphere with minimal supervision.
Responds well to shifting priorities by maintaining flexibility and professionalism.
Routinely anticipates and takes initiative to problem-solve and recommends and implements process/project improvements.
Understanding of departmental procedures and processes with the ability to act as an information source on departmental operations and policies.
Up-to-date knowledge of relevant desktop systems and software and ability to apply them to improve department effectiveness and execute daily and ongoing projects.

Responsibilities

Provide general administrative and day-to-day operations to the Hospitality department.
Handle administrative needs of the Hospitality team as requested.
Assist with the planning and organizing of company events.
Coordinate with catering staff to ensure that all detail of catering event are handled.
Produce and edit moderately complex correspondence, documents and reports using Word, PowerPoint, Excel.
Prepares mailings and distributions.
Participates in the safety emergency evacuation team program.
Complies with all company health & safety policies and procedures.
Maintain the Hospitality Intranet pages and update guideline and work instruction procedures.
Assist with planning and executing of transportation for corporate events.
Supports with transportation compliance of reporting, data and service levels.
Aids in the maintaining of the electric vehicle charging program.
Supports the campus commuter shuttle program.
Oversee the breakroom operation which includes a snack program.
Ensuring that all hospitality activities are completed within a timely manner and meet expectations.
Other duties as assigned