Play for P.I.N.K Associate, Fundraising Operations

Breast Cancer Research Foundation • New York City, NY

1d • Hybrid

About The Position

Reporting to the Managing Director, Play for P.I.N.K., the Associate, Fundraising Operations serves a critical role in the financial reporting and data management of Play for P.I.N.K.’s strategic plan. They are an integral part of Play for P.I.N.K.’s fundraising program and partner events. This role serves as the point person for the appointed “Treasurer” of each event, tracking all revenue from all annual independent events, managing and entering all event / donor data into organizations CRM system. The Associate, Fundraising Operations will have the opportunity to experience first-hand the full operations of a nonprofit organization, with a focus on fundraising and managing donations received from annual events. This position works closely with the events lead, associate manager, Accountant/Treasurer. This position is based in New York, New York. BCRF currently requires staff to work onsite a minimum of three days per week.

Requirements

• Bachelor’s degree
• Minimum of 2-3 years’ experience working in a financial, operations or administrative role supporting a non-profit organization
• Skilled in Word, Excel, PowerPoint, and Adobe Acrobat Suite
• Experience with QuickBooks is a must
• Excellent organizational skills, decision-making abilities, and attention to detail
• Ability to multi-task, manage, and prioritize multiple requests and deadlines
• Strong project management skills, with a focus on interdepartmental collaboration
• Communicate effectively and graciously orally and in writing
• Willing to tackle ad-hoc projects outside of assigned responsibilities
• Ability to lift, move or carry up to 15 lbs. on an occasional basis; ability to push or pull a cart weighing up to 15 lbs.)

Nice To Haves

• Experience working within a non-profit environment preferred
• Experience using Raiser’s Edge a plus
• Enthusiasm for working as part of a team while working independently with limited supervision
• A demonstrated passion for the specific mission and values of the breast cancer nonprofit sector

Responsibilities

• Confirm daily deposits with each club treasurer and/or chairperson for events
• Label daily deposits in online bank account to credit appropriate club
• Process credit cards as needed
• Deposit all funds (checks) and manage wires, DAF’s and any payments
• Communicate with bookkeeper to process invoices via BillPay
• Process refunds and reimbursements
• Review QuickBooks platform daily to accurately match donations to events
• Review financial wrap-up process and reporting for each event
• Ensure matching gifts are appropriately recorded in CRM system
• Point person for Donor Advised Funds (DAF) inquiries and transactions
• Manage and track any monies received through all third-party platforms and monitor outstanding monies from clubs/events that have not deposited donations in a timely manner
• Support and compile yearly audit documents and requirements
• Create reports by manually combining data from QBO, RE, and event spreadsheets to process tax letters and acknowledgments
• Process gift-in-kind tax letters via Mailchimp platform and distribute to all event affiliated chairpersons
• Manage all Play for P.I.N.K. phone and email inquiries
• Ensure event chairpersons have adequate resources to process all donations
• Manage tribute donations and send weekly tribute letters when applicable
• Replenish deposit slips, endorsement stamps, letterhead, envelopes as needed
• Other duties as assigned

Benefits

• Medical, dental and vision coverage from the first day of employment
• Contributions to a health reimbursement account or health savings account
• Pre-tax Commuter Transit
• Flexible Spending Account
• Health Savings Account
• Dependent Care Account
• 401K, with up to a 5% match each pay period
• Paid parental leave offering 18 weeks 100% paid leave for a birthing parent and 12 weeks 100% paid leave for non-birthing parent
• 15 days of annual vacation time in first year of employment, increasing with length of service
• 7 days of annual paid sick time
• Paid holidays
• BCRF wide half days
• Summer Fridays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level