Associate Director, Revenue Administration

ANIMAL CARE & CONTROL OF NYC • New York, NY

10d • $80,000 - $85,000

About The Position

The Associate Director of Revenue Administration supports the Director of Finance in overseeing ACC’s financial operations, focusing on philanthropic revenue, grants and restricted funds, veterinary clinic transactions, and shelter cash management. The role supervises the Finance Manager and serves as a direct link between Finance, Philanthropy, program leaders, the clinic, and shelter managers. Under the Director of Finance’s supervision, the Associate Director strengthens revenue reconciliations and reporting, grant budgeting, and cash-management internal controls.

The position leads reconciliation of philanthropic revenue and veterinary center transactions, oversees grant accounting and restricted-fund monitoring, and supports grant budgeting, financial reporting, audits, financial close activities, organization-wide budgeting, and process improvements. It also strengthens cash-management procedures and internal controls across veterinary and care centers, serves as a senior Finance contact for care center managers, and supervises the Finance Manager.

The role is scheduled Monday through Friday, 9 AM to 5 PM, with Saturdays and Sundays off. It is a salaried position and is not eligible for overtime. ACC is an open-admission animal shelter and community resource that works to end animal homelessness in New York City. The work environment can be noisy and may involve fur, odors, airborne particles, outdoor tasks in varying weather, and stressful interactions involving animals or members of the public.

Requirements

• Bachelor’s degree in accounting, finance, business administration, or a related field.
• At least seven years of progressive accounting or finance experience, including responsibility for accounts receivable, grant management, and reconciliation.
• Experience managing grants or restricted funds, including expense tracking and financial reporting to funders.
• Experience reviewing revenue, payment transactions, deposits, and cash-handling procedures across multiple locations or programs.
• Ability to investigate discrepancies, resolve issues with operational partners, and identify improvements to financial processes.
• Strong Excel skills and experience using an accounting or enterprise resource planning system.
• Strong organization, attention to detail and accuracy, ability to prioritize tasks and meet deadlines, and ability to maintain consistent work quality.
• Flexibility and initiative to work independently and as part of a team, with a strong work ethic and high level of integrity.
• Ability to remain calm and professional in stressful situations involving animals or members of the public.
• Willingness to help with tasks outdoors in varying weather conditions.

Nice To Haves

• Experience in nonprofit finance, including collaboration with a philanthropy or development department.
• Experience with NetSuite.
• Experience with the NCR POS system.

Responsibilities

• Lead reconciliation of Philanthropy revenue to Finance records and bank activity, investigating and resolving discrepancies with relevant teams.
• Oversee grant accounting and financial monitoring of restricted funds, including allocating expenses among programs, grants, and funding sources.
• Review grant agreements with leadership, program teams, and Philanthropy to identify restrictions, deliverables, and reporting deadlines.
• Meet monthly with program leaders to review revenue, expenses, available balances, and anticipated spending.
• Ensure accurate reallocations and adjustments after reviewing data with program leaders and Philanthropy.
• Provide leadership with timely analysis of restricted funding and grant utilization.
• Collaborate with Program Directors to develop grant-proposal budgets aligned with ACC’s chart of accounts and coordinate donor-specific formats with Philanthropy.
• Track grant and restricted-fund expenses against approved budgets and donor-provided information.
• Maintain a reporting calendar for grants and restricted funds in collaboration with Philanthropy.
• Prepare financial portions of grant and donor reports and collect financial information for stakeholder reporting.
• Prepare schedules, reconciliations, and supporting documentation for the annual audit.
• Assist with month-end and year-end close, including account reviews, reconciliations, variance analysis, and follow-up on outstanding items.
• Assist the Director of Finance with organization-wide budget preparation, forecasts, and budget-to-actual analysis.
• Support financial process improvements, special analyses, and other related responsibilities as assigned.
• Oversee reconciliation of veterinary center transactions processed through the NCR point-of-sale system, including transaction records, settlements, deposits, refunds, and revenue recorded in the accounting system.
• Lead investigation and resolution of veterinary transaction discrepancies with the Veterinary Center Manager and Finance Manager.
• Strengthen cash-management procedures and internal controls across the veterinary center and care centers under the Director of Finance’s supervision.
• Review compliance with cash-handling and reconciliation procedures, identify gaps, and work with managers to resolve them.
• Serve as the senior Finance contact for care center managers on cash handling, deposits, transaction documentation, and reconciliation issues.
• Identify recurring transaction and process issues, recommend solutions, and promptly escalate material discrepancies, control concerns, and unresolved matters to the Director of Finance.
• Supervise the Finance Manager by setting priorities and performance expectations, providing guidance and feedback, and evaluating performance.
• Complete other responsibilities as assigned by the Director of Finance.

Benefits

• Generous paid-time-off package that includes vacation time, birthdays off, personal days, and sick pay.
• Cigna medical, dental, and vision insurance with a low employee premium.
• 401K and pension.
• Life insurance.
• On-the-job training for 2–4 weeks.
• Periodic all-staff training, including safety, DEI, and cross-training, along with other growth opportunities.
• Employees may be eligible for Public Service Loan Forgiveness, cancellation, and/or consolidation under the PSLF program.

What This Job Offers

• Job Type: Full-time
• Career Level: Director