Associate Director of Student Accounts

The Chicago School of Professional Psychology

1d•Remote

About The Position

The Associate Director of Student Accounts provides strategic leadership and operational oversight for the Office of Student Accounts across the colleges of The Community Solution. This position directs and mentors a team of student accounts advisors, develops and implements departmental processes and procedures, and ensures compliance with institutional, federal, and state regulations. The Associate Director serves as a collaborative partner with the Registrar's Office, Academic Advising, and Title IV Financial Aid Administration to support holistic student success. This role also leads staff training and development efforts, ensuring a knowledgeable, high-performing team. The Associate Director is student-centered and has a strong command of customer service and the student finance lifecycle.

Requirements

Demonstrated knowledge of business and management principles, including strategic planning, resource allocation, and human resource modeling, with the ability to translate organizational goals into actionable team outcomes.
Proven ability to apply, adapt, and enforce policies and procedures to achieve specific operational and compliance objectives.
Excellent customer service skills, including the ability to maintain quality standards and evaluate student satisfaction.
Strong verbal and written communication skills, with the ability to clearly explain complex financial information to students and staff.
Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
Strong critical thinking and decision-making skills, with the ability to handle complex or sensitive situations with confidence.
Excellent organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
Bachelor's degree in Business Administration, Finance, Higher Education Administration, or a related field required.
Minimum of 3 years of progressive experience in higher education, accounting, finance, or a related field, with a demonstrated track record of growth and increasing responsibility.
Supervisory or people management experience, including coaching, performance evaluation, and team development.
Experience with student records management systems such as Banner, Anthology Student, or PeopleSoft.
Experience working under and interpreting federal and state regulations related to student aid disbursement, billing, and account management.

Nice To Haves

Master's degree strongly preferred.
Prior experience in a student accounts, bursar, or financial services environment within a higher education setting.

Responsibilities

Co-manage the day-to-day operations of the Student Accounts Office, ensuring efficient workflows, service consistency, and a high-quality student experience.
Oversee the assessment and posting of all tuition and fees, including manual posting of items not captured through automated systems, ensuring accuracy, completeness, and compliance with institutional billing policies.
Conduct weekly quality assurance reviews of Title IV credit balances, ensuring accuracy and compliance with federal financial aid regulations.
Develop and deploy proactive engagement strategies to guide students toward timely commitment to financing plans, reducing barriers to enrollment and retention.
Analyze billing hold trends within CNS, partnering with college Student Services teams to develop data-informed strategies that support student retention and re-enrollment.
Monitor past-due student accounts and oversee advisor outreach, ensuring consistent follow-up and timely resolution.
Develop and execute targeted student communications to address outstanding balances, billing updates, and financial deadlines in a clear and student-centered manner.
Supervise and evaluate team performance through regular QA reviews of advisor calls, form processing, and customer service scorecards, fostering a culture of accountability and continuous improvement.
Lead new hire onboarding and training, equipping incoming staff with the knowledge and tools to deliver exceptional student financial services.
Serve as the primary escalation resource for complex or sensitive student inquiries, providing timely resolution and guidance to Student Accounts Advisors.
Compile and distribute monthly KPI reports related to email and phone volume, translating data into insights that inform staffing and service delivery decisions.
Perform additional duties as assigned by the Director of Student Accounts.