Associate Director of Operations

University of Denver•Quinte West, ON

1d•$100,000 - $112,000•Onsite

About The Position

IAALS, the Institute for the Advancement of the American Legal System, is a nonpartisan, nonprofit research institution at the University of Denver that is committed to increasing fairness, efficiency, accessibility, and the publics faith in the civil justice system. People look to our justice system for relief in matters that affect their rights, their businesses, and the most intimate aspects of their lives; however, barriers and inefficiencies are effectively denying them real access. IAALS empowers judges, lawyers, businesspeople, and everyday users to put the best ideas into practice. Relying on real-time data to inform real-world solutions, IAALS is changing how our system serves people today while anticipating future needs—working tirelessly to increase access to justice. IAALS works on solving problems within the legal system: both in the courts and in the delivery of legal services more broadly. We conduct comprehensive analysis and work with stakeholders to design models, empower decision-makers, and measure outcomes and impacts to advance a trusted American legal system. A trusted and trustworthy legal system is essential to our democracy, our economy, and our freedom. But, the American legal system is in a state of unprecedented change and challenge. Some 80 percent of Americans have legal needs that go unmet. Some 76 percent of state civil cases have a litigant on at least one side without lawyer representation. Businesses routinely choose arbitration rather than using the courts, jury trials are disappearing, and public confidence in our legal system is low. Justice, the courts, and legal services must be accessible—and they are not. But IAALS is changing that. The problems are complex and multi-dimensional, and we are committed to comprehensive, balanced, and inclusive solutions across the American legal system. IAALS has ongoing projects in the areas of judicial reform, civil justice reform, family justice reform, legal education, and the reregulation of the legal profession. We encourage applicants to learn more about our work at iaals.du.edu. This position serves as the business officer, office manager, and human resource manager for an institute with a variety of funding sources, including grant, foundation and individual donors. This position has a variety of budget and financial responsibilities, including: leading division-wide budget development, forecasting, year-end, and financial planning; overseeing consultant contracts; assuring compliance with all budget requirements of the University, IAALS Leadership Team, and IAALS’ Executive Committee; maintaining all records of expenses for various grants/gifts; monitoring reporting requirements; and ensuring that the budgeting processes are in compliance with any gift requirements. Human resources responsibilities include reviewing and preparing job descriptions depending on the strategic needs of the department, recruitment, assembling search committees, conducting interviews, and collaborating with leadership team on hiring decisions as well as discipline and termination procedures. Responsibilities also include supervising administrative assistants, reviewing and maintaining and enforcing the University’s and IAALS’ administrative policies, orientation oversight, and exit interviews.

Requirements

Bachelors Degree
5 or more years’ experience with financial management, budget development, vendor relationships, and operational functions within a non-profit environment

Nice To Haves

Masters Degree in business administration, finance, or a related field.
Extensive experience (8+ years) in financial management, budget development, vendor relationships, and operational leadership within higher education or a non-profit environment
Demonstrated expertise in financial modeling and multi-million-dollar budget oversight

Responsibilities

Lead division-wide budget development, forecasting, year-end, and financial planning in collaboration with IAALS Leadership Team, directors, and project leads.
Develops, refines, and implements budget templates that integrate executive-level reporting and forecasting.
Oversees and delivers comprehensive month-end divisional and semi-annual financial reporting for senior leadership and program directors, providing data-driven insights to support strategic and operational decision-making.
Presents quarterly financial materials and strategic projections to the IAALS Executive Committee. Provides financial insights that guide divisional planning and resource allocation.
Leads the development of budget proposals for new projects in partnership with program directors and the fund development team; oversees financial accounting and compliance for grant-funded initiatives in coordination with ORSP.
Conducts special budget analysis and report projects, as requested by Executive Director, Senior Director of Operations, or Executive Committee.
Oversees all division and departmental financial operations, including vendor registrations, invoice processing, purchase requisitions, competitive bid reviews, p-card administration, divisional journal entries and releases.
Performs all division-level business officer duties including compliance with University forecasting and year-end processes, as well as banner security audit reviews.
Directs division-level procurement process for all vendors and contracts including the complete use of Crimson Commerce on behalf of the IAALS.
Collaborates with Leadership Team on employment strategic planning based on strategic business planning.
Collaborates with hiring supervisors and provides guidance and support for all open position searches, ensuring equitable, consistent recruitment practices, including shepherding each search through the DU Talent Acquisition process.
Create new job descriptions for new FTE positions; review and revise job descriptions based on division needs and DU HRIC policy.
Ensure alignment with strategic and budgetary priorities.
Serves as liaison between division and DU HRIC including regularly presenting HR updates during All-Staff meetings.
Advises directors and supervisors on performance management and provides support on a case-by-case basis.
Collaborates with supervisors to develop and implement individualized onboarding for new employees based on the position and team needs, including overseeing regular review and revision of Employee Handbook.
Supervises assigned benefited hourly employees and non-benefited temporary hires that are not legal interns.
Guide separation process when necessary.
Maintain, review and collaborate with Leadership Team to interpret and modify policies and procedures to maintain compliance with DU.
Collaborate with leadership team on a yearly basis to review budgetary and administrative needs consistent with strategic planning.
Oversight of facility and maintenance, including working with the Office of the Architect and project managers on renovation projects at John Moye Hall.
Serve as key liaison with University leadership as building manager with oversight of yearly DU physical space audit and C-Cure security access control.
Oversight of technology lifecycle management.
Assist and counsel team members with a variety of work-related and personal concerns.
Maintains all records of expenses for various grants/gifts, contracts and agreements, building records, and trademarks; monitors reporting requirements, ensuring that the budgeting processes are in compliance with any grant, foundation, or donor requirements.