Associate Director of Facilties

Hospice of the Western Reserve•Cleveland, OH

3d•Hybrid

About The Position

Hospice of the Western Reserve is now Reserve Care. Our new name reflects the full scope of care we provide while honoring nearly 50 years of trusted service. We continue to deliver expert hospice, palliative and grief support with the same compassionate team. When you join Reserve Care, you become part of a legacy that walks alongside patients, families and communities with guidance and meaningful support during life's most important moments. JOIN US IN MAKING THE MOST OF EVERY DAY! Reserve Care operates in celebration of the individual worth of each life, we strive to relieve suffering, enhance comfort, promote quality of life, foster choice in end-of-life care and support effective grieving. WHY US? We believe that our success starts with our greatest asset: OUR EMPLOYEES! We live our shared core values in everything we do: COMPASSION. EXCELLENCE. EQUALITY. INTEGRITY. SERVICE. STEWARDSHIP. We have a passion for purpose-driven work! Do you? JOIN OUR FAMILY!

Requirements

Graduation from an accredited four-year college or university with major coursework in public administration, business administration, or a related field, and experience in an administrative staff position; or any equivalent combination of training and experience that provides the knowledge, skills, and abilities listed below:
Knowledge of the principles and practices of public or business management including budgeting, personnel administration, and/or program management
Minimum five (5) years of professional experience in facility management or related service.
Considerable knowledge of maintenance and repair of facilities and grounds management including electrical, plumbing and HVAC systems.
Considerable knowledge of the safe use, operation and maintenance of electrical and mechanical equipment.
Knowledge of the principles and practices of purchasing and inventory control, contract and lease management, and employee safety and emergency preparedness.
Ability to plan, organize and administer projects
Ability to exercise directions and good judgment in applying and interpreting agency policies and procedures.
Ability to establish and effective working relationships with others
Ability to communicate effectively, orally and in writing
Ability to complete assigned tasks in a timely and effective manner
Proficiency in word processing, spreadsheet and database software
Ability to exercise directions and good judgment in applying and interpreting agency policies and procedures.
Ability to have and maintain a valid driver's license, good driving record and auto accident insurance at a level acceptable to HWR and/or HWR’s insurer.

Responsibilities

Supports ensuring that all facility services are consistent with Medicare and other licensure regulations.
Assists with monitoring and evaluating the use of resources for the facility teams sites and agency space requirements.
Participates in QA and UR process pertinent to facility functions and services.
Participate in evaluating recruitment needs, interviewing, hiring, and orientation of new staff in consultation with Director of Facilities.
Ensures coordination of volunteers in supporting facility projects and tasks.
Assess and formulate recommendations for staff and agency educational needs.
Participates in all management meetings and program development.
Serves as coordinator of agency emergency response team. Participates in developing practices, policies and testing of emergency plans.
Represents hospice in the community and serves on committees as assigned.
Participates in ensuring compliance with OSHA regulations pertaining to facilities and staff.
Participates in the development and implement of policies and procedures for facility teams, emergency/safety management and agency staff as appropriate.
Participates in staff meetings, inter-agency meetings and committees as requested.
Maintains a good working relationship with other organizational staff.
Establishes programs to assure that a high quality of service and public image is maintained.
Participates in developing and maintaining automated facilities systems.
Assists with ensuring records and statistics for administrative and regulatory purposes are maintained to agency/team standards.
Ensures compliance with OSHA, JCAHO, and State and Federal regulations.
Assists in development and management of operating budget.
Assists in development and implementation of capital budget request list annually. Provide justification for requests.
Collaborates with director of facilities to assess, recommend and develop environmental plans that includes areas of contracts, space management, safety and operation; assists with planning and implementation of office moves, remodeling, furniture relocation, utility hook-ups, office equipment, service contracts and leases.
Participates, promotes and implements green initiatives to conserve and be environmentally conscious and sustainable.
Reviews plans and directs the construction and renovation projects of the hospice and its buildings up to major additions and new construction.
Ensure oversight, storage, archive and access to construction documents renovation and project contracts and files.
Support and manages the allocation of resources within the defined budget for facilities teams
Promotes customer service relations for internal and external customers according to the HWR standards.
Develop and maintains relationships with service/supply vendors. Assists with exploring and recommending alternative vendors or services in alignment with agency goals and resources
Assist with ensuring clinical engineering, maintenance and documentation of equipment related to patient care.
Performs other related duties as assigned.
This position directly supervises Facilities Management Team Leaders, Supervisors, and Maintenance Mechanics.