Associate Director of Facilities Operations-Thomas Jefferson University

Jefferson Health Plans • Philadelphia, PA

19h

About The Position

PRIMARY FUNCTION: Reports to the Vice President of Facilities Operations. Responsible for management of facilities assets for owned properties and owned Jefferson systems in leased properties, evaluating internal requirements and implementing best practices throughout the organization’s portfolio. The successful candidate will ensure profitability, service quality, strong client relationships (internal and external), and provide strategic and tactical decision making for all assets. TJU’s current portfolio is approximately 18 million square feet comprised of owned and leased assets.

Requirements

• Bachelor’s degree in Engineering required. Consideration will be given to significant pertinent industry experience and specialized certifications.
• 8-10+ years Facilities management and/or executive level leadership experience
• Proven experience in identifying, developing, and motivating team members

Nice To Haves

• Professional association with ASHE, NFPA, APPA or similar industry based organization preferred with associated certifications.
• Formal management training helpful.
• MBA preferred
• Professional Engineer (PE) or equivalent (preferred)
• Real Estate License (preferred)
• Professional industry designation and active participation/leadership in local and national chapters preferred
• APPA, (CEFP) and/or ASHE (CHFM), certification preferred.

Responsibilities

• Overall responsibility for the Enterprise Reliability program and assigned property management, including both in-house and external third-party platforms
• Evaluate the existing portfolio of both owned and leased assets and assist in developing facility building systems and capital planning, programming which meets the strategic objectives of the enterprise. All leased properties will be coordinated through the Real Estate liaison.
• Align industry-leading practices and TJU business needs, including adapting workplace design best practices and technology solutions.
• Assist in evaluating strategic partner programs ensuring best in class performance and financial discipline are achieved.
• Ensure that best practices are implemented
• Establish and monitor appropriate checks and balances to ensure high level of quality in operations while ensuring that teams understand and exceed goals and objectives for each property
• Ensure compliance with all service level agreements, leases, management agreements, service contracts, and accounting policies and procedures
• Ensure that Jefferson service providers and third-party providers are fulfilling obligations, meeting deliverables and instrumental and creating the safe and effective workplace desired by the organization.
• Develop and maintain effective working relationships with the department, corporate teams, client facing professionals and leadership.
• When appropriate, establish an effective stakeholder engagement approach to the department, which would include finance, HR, legal, technology, and other relevant enterprise departments.
• As needed, help shape cross-functional teams, including external service providers, to develop solutions for remote facilities that depend on effective collaboration with local resources.
• Establish vendor/partner relationships which could provide enterprise related cost efficiencies and service excellence for the organization.
• Assist in the development of operating and capital budgets to support the portfolio and produce periodic reporting on active projects.
• Track actuals vs. approved budgets; identify and explain variances; and assist in development of periodic forecasts and related financial support.
• Collaborate with risk management to ensure that appropriate protections are in place for the portfolio.
• Develop and mentor existing team members and assist in identifying additions to the department which align with departmental and organizational objectives.
• Participate in task forces and/or committees as necessary.

Benefits

• Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.
• Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.
• All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level