Associate Director of Adv, Libraries
About The Position
The Associate Director of Advancement for University Libraries is a fundraising partner responsible for advancing philanthropic support for University Libraries priorities, including research excellence, access to knowledge and scholarly resources, digital scholarship, and special collections. Working with University Libraries leadership, the University Librarian, and Advancement colleagues, the role translates institutional priorities into opportunities for donor engagement and investment. The Associate Director manages a portfolio of approximately 125 prospects and spends 70% of the role as a gift officer, cultivating, soliciting, and stewarding donors. The position operates within a matrixed Advancement model, coordinating prospect strategy and moves management across central and unit-based teams to support campaign priorities and philanthropic outcomes.
Requirements
- Bachelor's degree and 3 years of fundraising experience, or an equivalent combination of education and experience.
- Ability to work effectively with faculty, staff, and distinguished major prospects.
- Excellent written and oral communication skills.
- Strong collaboration skills.
- Organization skills sufficient to manage donor stewardship issues and moves according to a plan.
Nice To Haves
- Master's degree.
- Experience fundraising for an academic, library, cultural, or research institution.
Responsibilities
- Manage a portfolio of approximately 125 major gift prospects through qualification, cultivation, solicitation, and stewardship, emphasizing gifts of $100,000 and above.
- Develop donor strategies aligned with University Libraries priorities and institutional campaign goals.
- Identify, qualify, and shape new fundraising opportunities with Advancement partners, and maintain an effective prospect portfolio and pipeline.
- Meet performance metrics for qualifications, pipeline growth, proposal volume, and stage progression, as set by the Executive Director of Advancement – Libraries.
- Identify, cultivate, and advance prospects capable of transformational and leadership-level support for University Libraries.
- Work with Marketing Communications & Donor Engagement to develop compelling philanthropic opportunities aligned with campaign priorities.
- Serve as an advancement partner to University Libraries leadership and as a primary liaison to assigned Libraries and departments.
- Develop knowledge of Libraries priorities, research, and funding needs, and help educate and train Libraries staff in philanthropic and engagement efforts.
- Coordinate with Libraries leadership to identify philanthropic opportunities and advance donor cultivation strategies.
- Partner on University Libraries events to engage donors and prospects, ensure relevant event activity is recorded in the Advancement CRM, and provide event support for select strategically aligned Libraries events.
- Lead fundraising initiatives and develop strategies for priority programs, initiatives, and strategic projects within University Libraries.
- Build prospect pipelines aligned with emerging Libraries initiatives and institutional priorities; cultivate and steward prospects through events and other engagement opportunities.
- Partner with colleagues and volunteer leaders to champion the Libraries and broaden prospect pipelines.
- Coordinate annual fund and major gift strategies with annual giving colleagues.
- Execute prospect strategies with Advancement partners and ensure timely, consistent follow-through.
- Use Ascend and Oasis CRM systems to document moves, track progress, and maintain visibility across shared portfolios.
- Prepare donor briefings and engagement materials for leadership and Advancement partners.
- Contribute to a collaborative Advancement culture aligned with campaign goals.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
