Associate Director, Medical Affairs Operations

Vir Biotechnology•San Francisco, CA

3d•Hybrid

About The Position

Vir Biotechnology is seeking an Associate Director, Medical Affairs Operations to support the execution and advancement of Medical Affairs capabilities across key functional areas. This individual will play a critical role in enabling Medical Affairs activities by driving operational excellence, strengthening cross-functional alignment, and ensuring efficient and compliant execution of programs. This role will partner closely within Medical Affairs and cross-functional stakeholders to operationalize strategic initiatives, support launch readiness, and enhance the infrastructure required to deliver high-quality Medical Affairs activities. In addition to core operational responsibilities, this role will contribute to Medical Affairs initiatives beyond traditional operations, including support for scientific materials, review processes, and cross-functional content execution. The successful candidate will be expected to flex across operational and Medical Affairs activities as needed to support emerging priorities and new initiatives, ensure continuity of execution, and drive overall impact. This position reports to the Vice President, Medical Affairs. This role is based at our San Francisco headquarters, with an expectation of at least three days per week in the office.

Requirements

Advanced degree (PharmD, PhD, or equivalent) preferred with 7+ years of relevant experience
Significant experience in Medical Affairs, Medical Affairs Operations, or a related function within the pharmaceutical or biotechnology industry
Demonstrated ability to operate effectively and independently in a cross-functional, matrixed environment and manage complex initiatives
Experience with operational processes such as content review, contracting, budgeting, or vendor management
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills, with the ability to engage effectively across stakeholders
Applicants must currently be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

Experience supporting Medical Information, Field Medical (MSL), or Scientific Communications activities preferred
Familiarity with systems used in Medical Affairs (e.g., CRM, content management, reporting tools) preferred
Understanding of applicable regulatory and compliance frameworks (e.g., PhRMA, FDA, or regional equivalents) preferred

Responsibilities

Drive cross-functional coordination across Medical Affairs, Clinical Development, Commercial, and external partners to enable delivery of key programs and initiatives
Lead the identification, implementation, and optimization of Medical Affairs processes, systems, and governance frameworks, including the establishment of new capabilities as needed
Partner with Medical, Legal, Compliance, and other stakeholders to ensure compliant execution of external engagements, content use, and Medical Affairs activities
Support the development, review, and execution of Medical Affairs materials and programs (e.g., MSL resources, scientific presentations, congresses, advisory boards, and medical information capabilities)
Coordinate and execute Medical Affairs activities, including congress planning, advisory boards, external presentations, and medical information capabilities (including program setup and ongoing operations)
Manage vendor and partner relationships across the full lifecycle, including contracting, execution, and delivery of Medical Affairs programs
Contribute to Medical Affairs budgeting, forecasting, and financial tracking in collaboration with Finance and leadership
Drive adoption and effective use of systems and tools (e.g., CRM, content and data platforms), and support tracking, reporting, and insights generation
Maintain audit-ready processes across Medical Affairs activities, ensuring alignment with internal policies and regulatory requirements
Support additional Medical Affairs operational and programmatic activities as needed to ensure continuity of execution, including areas such as publication and authorship operations, establishment and management of medical information workflows, content review coordination, and management of select vendors, systems, and internal infrastructure
Coordinate activities of the MARC and SRC including but not limited to (1) creating the agenda, (2) assigning unique identifier number to each submission, (3) scheduling weekly meetings, (4) ensuring all materials are submitted and reviewed in accordance with this SOP, (5) documenting meeting discussions, (6) tracking materials from initial submission, MARC review, and final approval by VPMA , (7) ensuring documentation of reviews and final approval, (8) administering the documentation tracking system, (8) training new participants on this MARC SOP and other MARC ways of working.