Associate Director, Heartland BioWorks

Ivy Tech Community College•Indianapolis, IN

9d•$51,500 - $58,500•Onsite

About The Position

The Associate Director, Heartland BioWorks, serves as a strategic execution partner responsible for operationalizing regional biomanufacturing workforce priorities into scalable, outcomes-driven training solutions. This role leverages cross-sector collaboration, program management acumen, and workforce development expertise to ensure training initiatives are industry-aligned, grant-compliant, and performance-focused. The position plays a pivotal role in stewarding grant deliverables, strengthening employer and education partnerships, and building sustainable talent pipelines for entry-level biopharmaceutical manufacturing and laboratory technician roles. This position is funded through a grant that has been awarded to Ivy Tech Community College. Employment in this position is contingent upon the availability of that grant funding. While the current grant period is five years, continued funding is not guaranteed. If grant funds are exhausted without confirmation of a forthcoming grant funding extension, this position will be eliminated and employment with the College terminated.

Requirements

Demonstrated ability to design, implement, and scale skills-based training programs aligned with industry-defined competencies.
Experience integrating existing curriculum and instructional assets to accelerate program deployment and relevance.
Proven capability to manage complex, multi-stakeholder initiatives, including timelines, deliverables, metrics, and continuous improvement efforts.
Strong organizational discipline to manage competing priorities while maintaining compliance and quality standards.
Ability to track participation, completion, and performance metrics and translate data into actionable insights.
Experience preparing programmatic and grant-related reports aligned with federal and partner requirements.
Strong written and verbal communication skills, with the ability to align employers, educators, and workforce partners around shared objectives.
Ability to serve as a connector and trusted partner across institutions and external stakeholders.
Working knowledge of budget oversight, expense tracking, projections, and allowable cost management within funded initiatives.
Experience preparing billing documentation and maintaining accurate financial records.
Ability to coordinate schedules, resources, instructors, facilities, and learning management systems to support program delivery.
Proficiency with spreadsheet software and administrative systems to support reporting and operational efficiency.
Ability to guide trainers and faculty to ensure instructional quality and alignment with learning objectives.
Demonstrated sound judgment, discretion, and adherence to FERPA and other regulatory requirements.
Bachelor’s degree and 3 or more years of related experience, or a master’s degree and 1+ years of related experience.
Knowledge and experience in both project and program management, including programmatic reporting and budget management.
Must be able to process and respond quickly, efficiently, and thoroughly to a large variety of information requests in a positive and personal manner.
Must be able to effectively communicate and give directions and operate as a positive team member.
Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.
Must possess ability to manage difficult situations, reach positive solutions, and work on own initiative.
Demonstrated ability to exercise sound judgment and process confidential information with the utmost discretion and according to current FERPA guidelines.
Strong oral and written communication skills and analytical skills required.
Excellent project management and organizational skills required.
Experience with spreadsheet software required.

Nice To Haves

Experience supporting federally funded grants or workforce development initiatives.
Familiarity with biomanufacturing, biopharmaceutical, or advanced manufacturing workforce ecosystems.
Experience supporting early pipeline programming, including youth, summer, or work-based learning initiatives.
Experience with federal grants and workforce training desired but not required.
Formal education may be beneficial; however, priority will be given to candidates who can demonstrate applied skills and a record of success in program management, workforce training, or related environments.
Successful candidates will demonstrate the ability to translate strategy into execution, manage funded initiatives, and deliver measurable outcomes.

Responsibilities

Collaborate with subject matter experts to design, develop, and deliver skills-based training aligned to priority biomanufacturing roles.
Provide oversight and guidance to instructors to ensure consistency, quality, and alignment with defined learning outcomes.
Coordinate outreach, recruitment, and employer engagement strategies to maximize participation and utilization of training programs.
Serve as a liaison between employers, education partners, Ivy Tech System Office, and campuses to ensure responsiveness to regional workforce demand.
Track and analyze participation, completion, and performance metrics across training programs and summer initiatives.
Prepare required reports, documentation, and updates in alignment with Heartland BioWorks and EDA requirements.
Manage project schedules, deliverables, budgets, and financial reporting to ensure compliance with grant and contract obligations.
Coordinate instructors, training schedules, facilities, materials, and learning management system course builds.
Procure materials and supplies, monitor inventory, and prepare instructional resources in advance of training delivery.
Communicate progress, risks, and milestones clearly and consistently with internal and external stakeholders

Benefits

Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services