Associate Director - Facilities and Maintenance

Catholic Charities Serving Central Washington•Yakima, WA

9d•$117,000 - $137,000•Onsite

About The Position

Oversees facilities operations, construction management, and life-safety programs for Catholic Charities Housing Services (CCHS), affiliated organizations, and contracted third-party clients. Provides strategic leadership for operations and maintenance of physical assets, including multi-family housing communities, office buildings, administrative facilities, community service facilities, vehicles, and related infrastructure. Serves as Construction Manager and Owner's Representative for new construction, rehabilitation, preservation, infrastructure, and capital improvement projects, ensuring projects are completed on schedule, within budget, and in compliance with quality, safety, and funding requirements.

Requirements

Ten (10) years of progressively responsible experience in facilities management, construction management, property operations, building maintenance, or a related field required
Experience managing capital projects, construction activities, budgets, contractors, consultants, vendors, and operating or capital budgets required
Physical demands include sitting, standing, walking, driving, using a computer and phone, attending meetings, conducting site inspections, walking uneven surfaces, climbing stairs, and observing active construction or maintenance activities.
Occasional bending, reaching, kneeling, or lifting may be required during inspections or emergency response.
Valid Washington State driver's license and agency minimum required liability insurance.
Must be deemed insurable as determined by Catholic Charities' liability insurance provider.
Being cleared by criminal background check and fingerprinting when required

Nice To Haves

Bachelor's Degree in Construction Management, Facilities Management, Engineering, Architecture, Business Administration, Real Estate Development, Project Management, or related field preferred.
Equivalent combinations of education and experience sufficient to successfully perform the essential duties of the position may be considered.
Experience managing managers, supervisors, or multi-disciplinary teams highly preferred.
Experience as an Owner's Representative, Project Manager, Construction Manager, or similar leadership role preferred.
Affordable housing, nonprofit, or public facilities, experience preferred.
Strong knowledge of building systems, construction management, project delivery, safety compliance, and applicable building, fire, ADA, and OSHA requirements.
Ability to read and interpret architectural drawings, engineering plans, specifications, and construction contracts.
Excellent leadership, communication, organization, project management, analytical, and problem-solving skills.
Ability to work independently, manage multiple priorities, and collaborate effectively with people from diverse social and economic backgrounds.
Working knowledge of Microsoft Office, project management software, basic accounting and finance principles, and property management software such as Yardi preferred.
Bilingual English/Spanish preferred.
Professional certifications such as Certified Construction Manager (CCM), Project Management Professional (PMP), Facilities Management Professional (FMP), or Certified Facility Manager (CFM) preferred.

Responsibilities

Develops and implements facilities policies, procedures, preventative maintenance programs, and long-range capital replacement plans in collaboration with Asset Management to preserve facilities, building systems, grounds, vehicles, and infrastructure.
Provides direct supervision, guidance, mentorship, and performance management to Facilities Managers responsible for multi-family housing and commercial/office facilities operations.
Oversees maintenance, janitorial, groundskeeping, and contracted service operations throughout the CCHS portfolio.
Conducts facility condition assessments and develops recommendations for repairs, replacements, rehabilitation activities, and capital investments with Asset Management.
Works collaboratively with program staff to support organizational goals and protect physical assets.
Travels regularly throughout the CCHS service area to inspect facilities, oversee projects, and support operational activities.
Develops and manages departmental budgets, capital improvement budgets, project budgets, and lifecycle replacement schedules for facilities, equipment, and infrastructure.
Manages major capital improvement, rehabilitation, preservation, infrastructure, and new construction projects, including development, procurement, scheduling, budget oversight, quality control, and closeout.
Coordinates with architects, engineers, contractors, consultants, agencies, utilities, and funding partners; reviews contracts, change orders, payment requests, and closeout documentation; and ensures vendor performance and contract compliance.
Reviews and approves invoices for construction projects, maintenance contracts, utilities, and facility-related expenditures.
Ensures compliance with local, state, and federal regulations related to building codes, fire codes, ADA accessibility requirements, environmental regulations, and life-safety standards.
Oversees workplace safety policies and procedures and ensures compliance with OSHA requirements.
Oversees emergency preparedness, disaster recovery, business continuity, and incident response procedures.
Coordinates investigations and response activities involving facility damage or emergency situations.
Prepares reports, presentations, and recommendations for senior leadership, executive management, and the Board of Directors.
Available after hours for emergency response, weather-related events, facility failures, or other urgent operational matters.
Performs other duties as assigned.

Benefits

13 paid holidays
12 days of vacation
12 days of sick leave per year
Health insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities
Retirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment
Basic Life Insurance paid 100% by Catholic Charities
Flexible Spending Account eligibility following 6 months of employment
Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment
Additional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theft
Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools
Annual longevity awards begin at 5 years of employment