Associate Director, Budget Project Management

Adelphi Group • New York, NY

4d • $70,000 - $125,000 • Hybrid

About The Position

As a Budget Project Manager, you will play an important role as the account and relationship support for all client financial matters between our clients, account management, activation and finance teams. This is a non-traditional role in a fast-paced client services environment, requiring significant attention to detail, precision and top relationship building skills. Strong problem-solving skills and commitment to seeing things to closure, along with a sense of urgency, are needed to build credible partnerships with both internal and external clients.

Requirements

• 8+ years of experience with growing responsibility in Digital media client finance or budget management positions
• College degree in Finance or Marketing or equivalent work experience.
• Strong ability to develop and foster relationships.
• Strong attention to detail, problem solving, developing solutions and troubleshooting.
• Strong project management skills.
• Excellent oral, written, and interpersonal communication skills.

Nice To Haves

• Familiarity across Prisma, MediaOcean, Dynamics 365, and Cognos preferred.

Responsibilities

• Ensure clear progression of related financial tasks across the business
• Stewarding new client onboardings and ensuring set up is completed timely and accurately
• Serve as a liaison between the client’s budget management group and the client team(s) to help coordinate projects across the business
• Support strong client relationships by developing outputs for reporting deliverables and trouble-shooting as needed to meet client expectations and those of the Budget Project Management function
• Help identify and trouble shoot any issues through the workflow to ensure tasks progress in a timely manner
• Attend or lead periodic client-related or departmental meetings
• Establish relationships with client’s finance and procurement teams and be the primary point of contact for any client related billing questions
• Partner with client teams to ensure POs are received and revised in a timely fashion
• Establish and monitor billing practices to ensure they are in accordance with client obligations
• Act as the primary support role for all items related to client billing internally
• Provide core support for ensuring timely receipt for client payment
• Track and maintain clear records of billing activity
• Review and support generation of core billing files and upload to client financial systems
• Prepare and maintain client financial reporting reports and back up as needed
• Ensure all appropriate documentation and authorizations are received in compliance with policies
• Review documentation and workflows to ensure compliance with processes and procedures
• Be familiar with and adhere to clients contractual obligations, departmental processes and procedures
• Develop and maintain regular financial reports to summarize the state of the account
• Review and follow up on key financial reports and ensure outstanding items are addressed on a timely basis by working with internal teams
• Develop and maintain agency and client forecasting files
• Assist in deliverables related to audit compliance
• Enforce operations policies and best practices across the business

Benefits

• Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.
• We will process your personal data in accordance with our Recruitment Privacy Notice.
• It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law.
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• We’ve purposefully crafted a transformative talent experience built with accountability in action — focused on community, impact, and opportunity.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree