Manager, Budget Project Management

Adelphi Group•Jersey City, NJ

1d•$50,000 - $95,000•Hybrid

About The Position

This position will play a key role as the day-to-day liaison between the client, internal teams, & vendor partners. This position will also oversee and coordinate all aspects of client budget management.

Requirements

3-5+ years of experience in media finance, budget management, or a related financial operations role, preferably within a media agency environment.
Intermediate to advanced Excel proficiency required, including VLOOKUPs, XLOOKUPs, and pivot tables.
Experience with Microsoft Office Suite (Outlook, PowerPoint, SharePoint)
Strong analytical and organizational skills with exceptional attention to detail.
Demonstrated ability to manage multiple projects, deadlines, and priorities in a fast-paced, client-service environment.
Strong interpersonal and communication skills with experience working cross-functionally across internal and external teams.
Familiarity with media billing processes, vendor operations, and reconciliation workflows.

Nice To Haves

Experience with media or financial management platforms a plus (e.g., MediaOcean/Prisma, D365, IBM TM1).
Prior experience in an entertainment or media agency environment a plus.
High sense of urgency, proactive mindset, and a positive, solutions-oriented attitude.

Responsibilities

Acts as the relationship and account manager for all financially related client matters.
Manage the end-to-end billing cycle including pre-billing, billing, and post-billing processes across all media types.
Maintain budget trackers using client-approved media plans as the source of record.
Translate media plan budgets into proprietary billing platform.
Conduct variance analysis to reconcile planned versus actual spend, identifying and resolving discrepancies before billing is submitted.
Process and submit client billing accurately and on time in accordance with contractual deadlines and billing cadences (e.g., 30-day and 60-day terms).
Support agency fee billing and production billing as needed.
Manage vendor statement reconciliation, ensuring all vendor accounts are current and in good standing to prevent any disruption to media activity.
Oversee vendor communications and resolve invoice discrepancies in a timely manner.
Calendar Management (sending billing reminders and meeting invites)
Review and approve insertion orders for priority vendor partners
Manage purchase order creation, tracking, and maintenance to ensure budget compliance and operational visibility.
Partner with media reconciliation teams to ensure all vendor spend is cleared and accurately reflected in financial records.
Provide accounts receivable (AR) commentary on account balances and payment status.
Assist in resolving outstanding balances to support healthy cash flow.
Support monthly forecasting, accrual reviews, and annual audit processes.
Serve as the primary point of contact for all client budget management deliverables, troubleshooting issues to meet client expectations.
Partner with strategy, planning, and investment teams to ensure budget changes and plan updates are accurately reflected in financial records.
Communicate with agency finance teams on working capital, accounts receivable, accounts payable, and media reconciliation matters.
Handle client requests including plan or budget changes and ensure timely resolution and communication.
Responsible for all activity related to budget status, overage/underage investigations, and payment inquiries.

Benefits

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.
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