Associate Development Assistant (Business-West Coast)

Cooley LLP • Palo Alto, CA

3d • $28 - $34

About The Position

Cooley is seeking an Associate Development Assistant to join the Professional Development Team. The Associate Development Assistant is responsible for handling administrative duties for Associate Development Managers (“ADMs”).

Requirements

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications.
• Available to work overtime, as required.

Nice To Haves

• Bachelor’s degree
• Intermediate Excel skills or willingness to learn (independently) and utilizing internal training resources to master the application.
• Previous general office and computer experience.
• Prior law firm experience.

Responsibilities

• Assist ADMs in the planning and coordination of department team meetings and events: Coordinate events and meeting logistics across offices, including reserving meeting rooms, coordinating meeting room set-up, arranging food and beverage service, and ensuring Technology/AV requirements are met. Create program communications, including invitations, reminders, program materials, agendas.
• Provide ADMs with reporting assistance, which may involve: Attorney utilization, hours, attendance, and time entry compliance; Attorney vacations, leaves of absence, and other transitions; Attorney utilization on major case teams; Pro bono hours/case deadlines, to help ADMs forecast when capacity will open up; High-low hours to help ADMs load balance across the practice groups.
• Support ADMs in managing attorney departures and related restaffing needs: Track attorney departure dates; Ensure each departing attorney prepares their client matter transition checklist; Distributes final version of the client matter transition checklist to relevant teams.
• Provide ADMs with logistical support for mentoring and other talent programs (e.g., track participation, feedback, reimbursements).
• Provide ADMs with general administrative support: Submit electronic expense reports and track reimbursements for the ADMs; Proofread own and other’s work with attention to detail and accuracy consistently following standardized rules of language regarding spelling, punctuation, grammar, word usage and sentence structure.
• Assist other functions of the Associate Development team, as needed.
• All other duties as assigned or required.

Benefits

• medical
• health savings account (with applicable medical plan)
• dental
• vision
• health and/or dependent care flexible spending accounts
• pre-tax commuter benefits
• life insurance
• AD&D
• long-term care coverage
• backup care for children and/or adults
• other parental support benefits
• firm-paid life insurance
• firm-paid AD&D
• firm-paid LTD
• short term medical benefits
• 20 days of Paid Time Off (“PTO”)
• 10 paid holidays
• generous parental leave
• fertility benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level