ASSOCIATE CORPORATE BUYER

City of Toronto•Toronto, ON

7d•CA$39 - CA$43•Hybrid

About The Position

The Associate Corporate Buyer role is a full-time, permanent position within the Purchasing & Materials Management division, specifically in the Purchasing Client Services section. Located at City Hall, 100 Queen St W, Toronto, this role involves assisting Corporate Buyers and Senior Corporate Buyers in developing competitive procurement processes. The position requires operating the City's automated purchasing system, preparing various purchasing documents, and maintaining related databases. The role also involves responding to inquiries, preparing administrative reports, and ensuring compliance with the City's purchasing by-laws, policies, and procedures. The position offers a hybrid work model, with shifts from Monday to Friday, 35 hours per week.

Requirements

Possessing or in pursuit of a certificate from a recognized Purchasing program or an approved equivalent of education and/or experience.
Practical purchasing related experience, preferably in a municipal environment.
Experience working with Purchasing related policies and procedures (e.g., non-competitive procurements, purchase order amendments).
Experience working with computerized purchasing systems (i.e., SAP, Ariba).
Considerable experience with Microsoft Office Suite (Word, Excel, PowerPoint)
Knowledge of the City's purchasing policies and procedures
Strong verbal and written communications, with demonstrated ability to provide a high level of customer service
Strong organizational, analytical, problem solving and multi-tasking skills with the ability to meet deadlines, handle competing priorities
Ability to work independently, as required
Ability to work additional hours as operational demands require, i.e., year-end or other peak periods
Ability to search, read, understand and apply the City's purchasing procedures

Nice To Haves

Good knowledge of the products and services used by the City and designated Agencies and Corporations, an asset

Responsibilities

Assists Corporate Buyers and Senior Corporate Buyers in the development of competitive procurement processes.
Assists in the preparation of product specifications descriptions/scope of work.
Edits and processes requisitions.
Conducts invitational call process in accordance with the Purchasing By-laws, Policies and Procedures.
Confers with suppliers regarding delivery, quality, etc., to ensure that divisional and specification requirements are met.
Operates the City's automated purchasing system to process purchasing requests (e.g. purchase orders, quotation requests, proposal calls, etc.), and to update and retrieve purchasing information.
Evaluates summary of bids and ensures that specifications, policies and mandatory requirements are met, and forwards to buyer or senior buyer for review.
Processes purchase order amendments and contract renewals.
Prepares purchase orders and related documentation (e.g. price agreements, correction sheets, etc.) from quotations, tenders and proposals.
Assists in the review and follow up of non-competitive procurement requests for divisions.
Maintains databases and retrieval systems for records/documents.
Responds to inquiries requiring in-depth knowledge of the operational area/function.
Prepares administrative reports and associated correspondence.