Associate Coordinator/ Receptionist - Washington DC

Military Spouse Corporate Career Network•Washington, DC

6d•Onsite

About The Position

The Associate Coordinator/Receptionist will serve as the welcoming point of contact for Amgen’s Washington, D.C. office. This role is responsible for creating a positive first impression for visitors and staff, coordinating front desk operations, and supporting day-to-day office activities.

Requirements

Associate’s degree OR High school diploma / GED and 2 years administrative experience OR Certification that is directly related to the role and 2 years administrative experience
Good communication and customer service skills
Good organizational and time management abilities
Comfortable learning new office systems, scheduling tools, and basic technology platforms
Demonstrated reliability and attention to detail
Ability to work effectively with diverse teams and individuals

Responsibilities

Serve as the first point of contact for guests, visitors, and staff by managing front desk operations, answering and directing calls, and providing exceptional customer service while fostering a professional, inclusive, and welcoming office environment.
Coordinate and support logistics for off-site meetings, executive visits, and special events, including the preparation, organization, and secure delivery of materials to ensure successful execution.
Prepare and maintain office and shared spaces at the beginning and end of each day, ensuring all areas are clean, organized, fully functional, and ready to support employees and visitors.
Coordinate facility maintenance requests, manage office and kitchen supply inventories, place orders as needed, and ensure storage areas remain well-stocked, organized, and operational.
Schedule conference rooms, coordinate meeting logistics, support audio-visual and IT-related requests, and maintain meeting spaces to ensure a seamless and professional experience for all users.
Responsible for planning, coordinating, and managing DC staff lunches, meetings, and small office gatherings in the Washington, DC office, including catering arrangements, event logistics, setup, and cleanup to ensure a seamless and professional experience.
Manage all incoming and outgoing mail and package operations, including receiving, sorting, tracking, and distributing shipments from carriers such as USPS, UPS, and FedEx. Ensure timely, accurate, and secure delivery of correspondence and packages while maintaining organized mailroom processes and supporting office operational needs.
Provide basic day-to-day administrative support to Washington, DC office staff, including coordinating travel, processing expense reports, scheduling conference rooms, managing printing requests, and addressing other operational and administrative needs as they arise.
Coordinate and support new employee onboarding by preparing workspace materials, organizing required resources, and assisting with orientation logistics to ensure a smooth and positive onboarding experience.
Support the Emergency Response Team (ERT) by maintaining and monitoring emergency supplies, assisting with workplace safety and preparedness initiatives, coordinating readiness activities, and helping ensure compliance with established safety protocols and emergency response procedures.
Other Duties as Assigned