Associate Contracts Analyst

Edwards Lifesciences•Irvine, CA

About The Position

The Associate Contracts Analyst supports invoicing and contracting needs, with a focus on Healthcare Providers (HCPs), in the Surgical business unit. The role partners with stakeholders across Public Affairs and requires professionalism, sound judgment, leadership presence, discretion, and confidentiality. Success involves strong communication, attention to detail, relationship management, comfort navigating ambiguity and competing priorities, and the ability to influence without direct authority. The analyst coordinates HCP and vendor contracts and amendments through completion, supports routine transactional contract review and negotiation in accordance with approved playbooks and company guidance, manages internal contracting and payment systems, and helps resolve workflow and approval issues. The role also reviews contract intake materials and basic terms, provides accounting support, and offers coverage and ad-hoc support to Public Affairs and other contracting staff.

Requirements

Bachelor's degree in a related field and one year of previous related experience in contract or bid management, or equivalent work experience based on Edwards criteria.
Good computer skills in MS Office Suite, including Word, PowerPoint, Access, and Excel.
Good written and verbal communication skills and interpersonal relationship skills.
Good problem-solving, organizational, analytical, and critical-thinking skills.
Good knowledge and understanding of Edwards policies, procedures, and guidelines relevant to contract or bid management.
Good knowledge of contract terms and conditions.
Good knowledge of sales field operations.
Strict attention to detail.
Ability to interact professionally with all organizational levels.
Ability to manage competing priorities in a fast-paced environment.
Ability to work in a team environment with the immediate supervisor and other team members.
Ability to build stable working relationships internally.
Adhere to company rules and requirements, including pandemic protocols and Environmental Health & Safety rules, and take appropriate measures to prevent injuries, protect the environment, and prevent pollution within the employee's span of influence or control.

Nice To Haves

Qlik experience preferred.

Responsibilities

Generate and coordinate Healthcare Provider (HCP) and vendor contracts and amendments through completion with functional contract advisor leads and stakeholders, including corporate counsel, procurement/sourcing, compliance, risk management, and information security; manage assigned follow-ups to meet established timelines.
Assist with the initiation, review, redlining, coordination, and negotiation of routine transactional HCP and vendor contracts according to approved playbooks, company policies, standard practices, and guidance from Legal and business stakeholders.
Manage internal payment and contracting systems, including HCP Engage, Coupa, Coupa Go, and ECLM, to support timely contract execution and payment.
Work with cross-functional and external stakeholders to resolve routine pending contract approvals, workflow issues, and contracting questions within established policies and procedures; obtain information or clarification needed to finalize contracts and invoices.
Review contract intake materials for completeness and accuracy, identify missing routine information, and work with requestors to resolve basic intake questions or route issues for guidance.
Review and revise basic contract terms with the internal Public Affairs project owner.
Provide accounting support, including processing invoices, managing purchase orders, and reconciling budget accounts.
Provide vacation coverage for other contracting staff and ad-hoc support for Public Affairs.