Associate College Resources Analyst
About The Position
The Associate College Resources Analyst provides financial, travel, procurement, faculty appointments, evaluations, and class scheduling guidance and support to the College of Social Sciences. The Associate Resources Analyst compiles and tracks financial data for the College of Social Sciences and has responsibility of working with CoSS departments on the coordination of the COSS SJSU Online, Winter/Summer Intersession, and Special Sessions programs. The responsibilities include processing temporary faculty appointments and course scheduling for college level programs, administrative tasks associated with faculty recruitment and evaluation; assisting the college and departments with maintaining self-support programs budgets; training and assisting department staff with inputting self-support class schedules and appointing faculty; and tracking enrollments to ensure positive revenue and assisting departments with administrative tasks when needed. This position serves as the first point of contact in the Dean’s office to assist visitors and works with various campus entities as needed.
Requirements
- A bachelor's degree and/or equivalent training.
- Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Nice To Haves
- Bachelor’s Degree in a related field.
- Two years of hands-on experience in financial data collection, analysis, and reporting to support informed decision-making.
- Proficient in financial systems including PeopleSoft/Oracle or comparable enterprise resource planning (ERP) platforms.
- Advanced skills in Microsoft Office, particularly Excel (including pivot tables), as well as Google Workspace tools (Docs, Sheets).
- Two years of experience managing academic operations such as course scheduling, faculty appointments (both temporary and permanent), recruitment coordination, and Faculty Services/HR functions.
Responsibilities
- Downloading and filing account statements for all COSS Dean’s Office level Tower and Research accounts, and inputting transactions into the expense tracking file.
- Ensuring that funds are spent in compliance with Fund MOUs requiring knowledge of restrictions and guidelines.
- Secondary reporting responsibility for tracking and reconciliation of Tower and Research and State Operating funds.
- Collaborating with Senior Financial Analyst to prepare Dean’s Executive level summary reports for Tower/Research accounts and Stateside funds on a quarterly basis.
- Following SJSU, ABSO and COSS travel guidelines, and using the authorized campus systems to verify and process requests for travel authorization and expense claims to reimburse employees with Tower, Research, and stateside funding.
- Inputting information into the travel tracking file maintained for college.
- Preparing and processing purchase requisitions, direct pay and reimbursement claims.
- Interacting with vendors, purchasing, employees and accounts payable to complete all requests.
- Preparing and processing Scholarships for Dean’s office accounts in compliance with relevant policies and procedures.
- Providing scholarship schedule information to COSS Departments Administrative staff to ensure paperwork for their own department/school scholarships are prepared, submitted and processed to meet financial aid deadlines.
- Serving as backup to Senior Financial Analyst as liaison to the Academic Affairs Budget Office (ABSO) and to Finance and Business Services (FABS).
- Maintaining the College budget expense tracking file for college level special sessions salaries and expenses.
- Reconciling with Data Warehouse to ensure accuracy of information.
- Collaborating with the Senior Financial Analyst on preparing College level Special Sessions budget projections.
- Assisting college department analysts with maintaining their own department special session budget expense tracking files, and with preparing quarterly budget projections.
- Acting as front-line support to the Dean’s Office Team (DOT).
- Providing support to the college Executive Assistant and Communications Lead for events.
- Assisting with dept level programs if there are staff vacancies.
Benefits
- Comprehensive benefits package typically worth 30-35% of your base salary.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
