Associate Career Services Specialist
About The Position
The Associate Career Services Specialist maintains accurate and complete records for extern students, active extern employers, and students. The role supports the Director of Career Services and Career Services Specialists with extern timesheets, attendance records, and employer paperwork to help maintain departmental compliance. The specialist also supports Career Services events, site assignments and development, and administrative work related to students’ externship and Graduate Checkout processes. The role works with Career Services and Education staff to coordinate externship documentation, attendance reporting, site visits, orientations, and student meetings. It also supports collection of externship data and management of the ECPP population and related advisements. All work must follow applicable ethical standards, accreditation requirements, and state, federal, and institute rules governing externship compliance.
Requirements
- High school diploma required; associate degree preferred.
- Solid understanding of the student and extern life cycle within a school setting and/or the Career Services externship process.
- Excellent communication, customer service, and interpersonal skills.
- Strong problem-solving, organization, and conflict-resolution skills.
- Ability to work with people from diverse social and economic backgrounds.
- Ability to professionally represent the campus in the employment community.
- Ability to work independently and adapt to change.
- High energy, assertive, results-driven, and highly ethical.
- Proficiency in Microsoft Word, PowerPoint, and Excel.
Nice To Haves
- Associate degree.
Responsibilities
- Work with Career Services Specialists to collect and complete extern timesheets and ensure employer paperwork and policies are complete.
- Liaise between Career Services and the Education Department regarding Last Day of Attendance reports, SOS meetings, and the Initial Site Visit calendar.
- Coordinate with Career Services staff to ensure extern sites have necessary paperwork updated and filed on time.
- Prepare Senior Day and Externship Orientations, coordinating schedules with department heads by program.
- Prepare orientation visuals and presentations and maintain packets, post-assessments, and checklists.
- Prepare and maintain sign-in sheets for student meetings.
- Follow up with class completers to ensure they attend Senior Day or Externship Orientation.
- Assist the Director of Career Services with obtaining externship data for reporting.
- Assist the Director of Career Services in managing the ECPP population and advisements required by Career Services colleagues.
- Conduct activities according to high ethical standards and follow state and federal accreditation and institute rules and regulations regarding externship compliance.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
