Associate Athletics Director for Facilities and Event Operations

Eastern New Mexico University•Main Campus - Portales, NM

1d•Onsite

About The Position

Eastern New Mexico University (ENMU) is seeking an Associate Athletics Director for Facilities and Event Operations. ENMU, the third-largest university in New Mexico, is a member of NCAA Division II and the Lone Star Conference, sponsoring 13 NCAA sports programs with approximately 400 student-athletes, as well as rodeo and cheer. This position reports directly to the Director of Athletics and is responsible for overseeing all athletic facility and event operations, including stadiums, arenas, fields, and the weight room. The role involves managing athletic events, serving on the athletic department's senior management team, and contributing to the achievement of departmental and university goals. Additionally, the Associate Director will supervise student workers and other personnel.

Requirements

Bachelor’s Degree required.
A minimum of three years of experience in sports administration is required.
Experience in athletic event operations preferred.
Professional demeanor, strong integrity, and passionate desire to grow as a professional.
Strong work ethic with the ability to work independently, exercise creativity, solve problems, be attentive to detail, lead, organize, and deploy staff in a fast-paced environment.
Be a strong team player and develop team dynamics within the athletic staff.
Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work.
Strong interpersonal skills and the ability to work professionally and effectively with a wide range of constituencies in a diverse community.
Ability to communicate effectively, both orally and in writing.
Strong customer service skills.
Must have excellent organizational and time management skills.
Ability to work under pressure and deadlines.
Knowledge of budget and cost estimating principles and procedures.
Must be able to comprehend instructions and operate equipment when necessary.
Ability to supervise and train employees, including organizing, prioritizing, and scheduling work assignments.
Skill in organizing resources and establishing priorities.
Must pass a pre-employment background check.
Must have a valid driver’s license.

Nice To Haves

Master’s degree preferred, preferably in sports management or related field.
Preference for experience in the collegiate athletic setting.
Preference for experience in athletic event operations in the collegiate athletic setting.

Responsibilities

Serve as a member of the athletic department administrative staff and senior management team.
Oversee all aspects of the daily operations for athletic facilities, including scheduling, planning, maintenance, and renovation plans.
Work with coaches, event staff, intramural staff, students, physical plant, security, local school district personnel, and external customers regarding facility needs.
Serve as the primary liaison and coordinator between athletics and physical plant for facility and equipment needs, set-up and breakdowns, and coordinating custodial services.
Oversee, manage, and participate in event operations to ensure a high standard of event management, participant assistance, and customer service.
Develop and implement emergency management plans for each athletics facility.
Assist the Director of Athletics in preparing, submitting, and implementing bids to host conference and NCAA post-season competition.
Serve as the primary game administrator for home athletics events.
Communicate and coordinate with officials and visiting coaches.
Develop and distribute a comprehensive 'visitors' guide' to assist visiting teams and officials.
Perform facility assessments and custodial inspections.
Review and approve work order requests for facilities.
Implement programs and plans to meet customer needs and monitor satisfaction.
Create master calendars for practice, games, and events specific to each facility.
Develop, operate, and maintain an automated scheduling system.
Prepare pre- and post-event logistic reports.
Seek quotes for ordering equipment and supplies.
Prepare requisitions and PO’s for purchasing equipment.
Manage the maintenance and operations of athletic facilities and equipment.
Create and implement a maintenance plan for facilities and major equipment.
Assist and assign set-ups and break-downs for facilities.
Communicate consistently with the athletic director, administrative staff, and coaches.
Conduct meetings with personnel to coordinate and schedule work assignments.
Work with local community officials on relationships/usage of Greyhound athletic facilities.
Evaluate existing building maintenance needs and system efficiencies/deficiencies and propose improvements.
Comply with all applicable standards, policies, and procedures, including safety procedures and maintaining a clean work area.
Interview, select, train, supervise, and evaluate support staff.
Work with architects, contractors, physical plant, and the director of athletics on new athletic facility projects.
Create strategic plans for athletic facilities in coordination with the athletic director.
Coordinate athletic concessions operations with the concession vendor.
Recruit and identify all revenue sources for facilities.
Create summer camp schedules for facilities and Greyhound Sports Teams.
Develop a financial plan for sustaining all athletic facilities, including rental fees.
Assist with signage for corporate sponsorships.
Conduct/assist with special projects as needed.
Perform other duties as assigned.