Associate Administrative Assistant (South Burlington, VT)

PepsiCo • South Burlington, VT

1d • Onsite

About The Position

This position is responsible for managing the day-to-day receipt of cash, coins, and checks, preparing bank deposits, managing and maintaining the Full Service Vending Coin Bank, updating the Cashier System, and managing the end-of-day reporting and proof of delivery process. The role involves daily interaction with internal and external teams, maintaining a high level of integrity and professionalism, and the ability to work proficiently and calmly under pressure. The Associate Administrative Assistant will also perform front desk responsibilities and provide back-up coverage for other team members when required.

Requirements

• 2 years’ experience in support function.
• Detailed knowledge and experience in Microsoft Word for Windows, Power Point, Excel.
• Experience in counting & settlement of revenue and assets.
• Must have a thorough knowledge of cash handling and counting.
• Strong math and skills are required.
• Intermediate level computer literacy.
• Ability to become proficient in multiple IT applications, ie SAP.
• Experience in prioritizing work and multi-tasking – Strong sense of urgency.
• Outstanding organization and follow-up and follow through skills.
• Discretion with sensitive information.
• Excellent written and verbal communication skills.
• Must have excellent oral and written communication skills.
• Must have a high degree of integrity, be dependable, and participate as a team member to achieve common goals.
• Ability to lift settlement (coin) bags up to 50 lbs.

Nice To Haves

• Associate degree, bachelor’s degree a plus.
• Strong math skills, bookkeeping and/or accounting skills.
• Experience in a cash room and experience as a dedicated cashier is strongly preferred.
• Bank Teller experience a plus.

Responsibilities

• Count, verify, and balance all revenues received to ensure accurate processing and reporting.
• Receive sales revenue in the form of cash and check from route delivery staff to ensure accounting for company funds.
• Prepare daily bank deposits and paperwork to ensure proper credit for funds.
• Prepare tracking spreadsheets for deposits, follow up and collections of outstanding balances and documents.
• Work with Functional Teams to resolve discrepancies and variances.
• Perform bank reconciliation.
• Identify Bank adjustments including non-sufficient funds.
• Maintain a supply of all forms, deposit books, deposit slips, etc.
• Maintain cashier workbooks to support HQ Accounting.
• Daily interaction with all Functional internal and external Teams.
• Maintain high level of integrity and professionalism on a daily basis.
• Ability to work proficiently and calmly under pressure situations.
• Ability to proficiently generate both detailed and summary reports from existing data using predefined IT tools such as SAP.
• Work on special projects as necessary.
• Provide back-up coverage for other team members when required.
• Front Desk responsibilities.

Benefits

• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree