Associate Administrative Assistant (South Burlington, VT)
About The Position
This position is responsible for managing the day-to-day receipt of cash, coins, and checks, preparing bank deposits, managing and maintaining the Full Service Vending Coin Bank, updating the Cashier System, and managing the end-of-day reporting and proof of delivery process. The role involves ensuring accurate processing and reporting of all revenues, handling sales revenue from route delivery staff, preparing daily bank deposits and tracking spreadsheets, resolving discrepancies, performing bank reconciliations, and identifying bank adjustments. The position also requires maintaining supplies, supporting HQ Accounting with cashier workbooks, interacting with internal and external teams, maintaining high integrity and professionalism, and working calmly under pressure. Additionally, the role involves generating reports using IT tools like SAP, working on special projects, providing back-up coverage, and performing front desk responsibilities.
Requirements
- 2 years’ experience in support function
- Detailed knowledge and experience in Microsoft Word for Windows, Power Point, Excel
- Experience in counting & settlement of revenue and assets
- Must have a thorough knowledge of cash handling and counting
- Strong math and skills are required
- Intermediate level computer literacy
- Ability to become proficient in multiple IT applications, ie SAP
- Experience in prioritizing work and multi-tasking – Strong sense of urgency
- Outstanding organization and follow-up and follow through skills
- Discretion with sensitive information
- Excellent written and verbal communication skills
- Must have excellent oral and written communication skills
- Must have a high degree of integrity, be dependable, and participate as a team member to achieve common goals
- Ability to lift settlement (coin) bags up to 50 lbs
Nice To Haves
- Associate degree, bachelor’s degree a plus
- Experience in a cash room and experience as a dedicated cashier is strongly preferred
- Bank Teller experience a plus
Responsibilities
- Manage day to day receipt of cash, coins and checks
- Prepare bank deposits
- Manage and maintain Full Service Vending Coin Bank
- Update Cashier System
- Manage end of day reporting and proof of delivery process
- Count, verify, and balance all revenues received to ensure accurate processing and reporting
- Receive sales revenue in the form of cash and check from route delivery staff to ensure accounting for company funds
- Prepare daily bank deposits and paperwork to ensure proper credit for funds
- Prepare tracking spreadsheets for deposits, follow up and collections of outstanding balances and documents
- Work with Functional Teams to resolve discrepancies and variances
- Perform bank reconciliation
- Identify Bank adjustments including non-sufficient funds
- Maintain a supply of all forms, deposit books, deposit slips, etc.
- Maintain cashier workbooks to support HQ Accounting
- Daily interaction with all Functional internal and external Teams
- Maintain high level of integrity and professionalism on a daily basis
- Ability to work proficiently and calmly under pressure situations
- Ability to proficiently generate both detailed and summary reports from existing data using predefined IT tools such as SAP
- Work on special projects as necessary
- Provide back-up coverage for other team members when required
- Front Desk responsibilities
Benefits
- Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement
- Medical
- Dental
- Vision
- Disability
- Health
- Dependent Care Reimbursement Accounts
- Employee Assistance Program (EAP)
- Insurance (Accident, Group Legal, Life)
- Defined Contribution Retirement Plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
