Associate Administrative Assistant

PepsiCo•Sussex, WI

6d•Onsite

About The Position

This position contributes to the success of Pepsi Beverages North America by providing general administrative support to the Sussex, Wisconsin location within the Twin Cities / Wisconsin Market.

Requirements

High School Diploma or GED
3+ years of experience providing administrative support
High level of computer proficiency and ability to become proficient in multiple IT applications
Must be a strong team player and assist others when necessary
Excellent written and verbal communication skills
Experience in prioritizing work and multi-tasking, with a strong sense of urgency
Outstanding organization, time management, and follow-up skills
Responsible and reliable
Self-motivated and proactive
Aptitude to work with minimal supervision – set goals, create and implement action plans, and monitor progress toward goals

Responsibilities

Provide a high level of customer service and support to both internal and external customers in person and via email or telephone
Conducts a weekly inventory of building supplies (office supplies, breakroom supplies, maintenance supplies) and communicates / purchases appropriately to ensure appropriate inventory levels are maintained
Maintain organization and cleanliness for shared spaces
Process donations for the location and obtain all necessary tax documentation.
Prepare outgoing mail/packages and sort incoming mail/packages.
Process accounts payable for the location in a timely manner, ensuring correct and consistent general ledger coding as well as proper document retention in accordance with company policy
Run, analyze, and distribute reporting as needed
Provide planning & execution support for company events, such as team meetings, retirement parties, and employee recognition opportunities
Serve as the mobile device location process owner, which involves managing mobile device inventory, enforcing company policies and expectations surrounding mobile devices, and troubleshooting mobile device issues
Works with a centralized accounts receivable department to resolve cashiering and/or customer issues via SAP
Other administrative and customer support responsibilities assigned