Administrative Assistant Associate

New Mexico State University • Las Cruces, NM

9d • Onsite

About The Position

Join our team! Serve as the first point of contact for Facilities & Services, providing exceptional customer service, coordinating work orders, and processing access requests. This role performs all aspects of the Facilities & Services front desk reception area, processing and coordinating all AiM Work Orders and all Electronic and Key access requests. The position also provides reception for all visitors at the Facilities & Services Administrative office. Under direct supervision, the role performs a range of accounting functions, including preparation of requisitions, invoices, JV's, etc., reconciliation of general internal service unit accounts, and analysis of data to verify internal consistency and completeness. Additionally, the role prepares a variety of recurring accounting-related reports, summaries, financial statements, statistical reports, and reconciliations.

Requirements

• High School diploma + 1 years of relevant experience, or higher degree.

Nice To Haves

• Customer service experience
• Work order system experience

Responsibilities

• Performs all aspects of Facilities & Services front desk reception area.
• Processes and coordinates all AiM Work Orders.
• Processes all Electronic and Key access requests.
• Provides reception for all visitors at the Facilities & Services Administrative office.
• Performs a range of accounting functions under direct supervision.
• Includes preparation of requisitions, invoices, JV's, etc.
• Reconciliation of general internal service unit accounts and analysis of data to verify internal consistency and completeness.
• Prepares a variety of recurring accounting related reports, summaries, financial statements, statistical reports and reconciliations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED