Associate, Accounts Payable
About The Position
Adams Street Partners (“Adams Street”) is a global private markets investment manager that has nearly $70 billion in Adams Street is seeking an Associate to join the Management Company Finance team. This individual will support the Firm’s accounts payable activities, with a primary focus on legal invoice management. The Associate will be responsible for processing, reviewing, coding, tracking, reconciling, and coordinating approvals for legal invoices, while partnering closely with the Legal team, Finance, Accounts Payable, and outside counsel. The role will also support legal spend reporting, vendor follow-up, select finance and accounting activities, and the annual insurance renewal process.
Requirements
- College graduate; coursework or degree in accounting, finance, business, legal studies, or a related field preferred.
- 3+ years of relevant experience in accounts payable, billing, invoice management, accounting operations, legal operations, or a related finance support role preferred.
- Prior experience with Concur required; experience with legal billing, matter management, invoice management tools, and/or Intacct preferred.
- Working knowledge of accounts payable processes, invoice coding, approval workflows, reconciliations, expense review, and supporting documentation standards.
- Strong Microsoft Office skills, including advanced Excel proficiency.
- Self-starter with strong organizational, analytical, communication, and follow-up skills; able to manage competing priorities and deadlines.
Nice To Haves
- experience with legal billing, matter management, invoice management tools, and/or Intacct preferred.
Responsibilities
- Manage the legal invoice process within the Management Company Finance function, including invoice review, coding, approvals, processing, tracking, reconciliations, and related follow-up.
- Coordinate with Legal, Finance, internal business partners, outside counsel, and legal service providers to resolve invoice, coding, documentation, payment status, and vendor-related questions.
- Maintain accurate legal spend records, invoice trackers, vendor information, matter-level details, and related reporting files.
- Prepare recurring and ad hoc reporting related to legal invoices, legal spend, payment status, vendor activity, and other finance or operational metrics.
- Support the Firm’s accounts payable function, with emphasis on legal-related expenses, including invoice processing, expense review, payment documentation, reconciliations, and approval support.
- Participate in daily, monthly, and quarterly management company finance and accounting activities, including reconciliations and related follow-up as assigned.
- Support process improvements for legal invoice workflows, approval routing, coding, documentation, tracking, reporting, and vendor communication.
- Support the annual insurance renewal process and assist the Firm with related requests, documentation, and follow-up.
- Perform other ad hoc finance, accounts payable, legal invoice, and operational projects as assigned.
Benefits
- medical, dental, and vision coverage
- a 401(k) with immediate vesting and employer match
- profit sharing
- flexible spending accounts (FSA)
- paid parental leave, including adoption
- generous paid time off
- commuter benefits
- employer-paid short- and long-term disability and life insurance
- access to additional voluntary benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
