Accounts Payable Associate

Brooklyn Academy Of Music•Brooklyn, NY

7h•Hybrid

About The Position

Brooklyn Academy of Music (BAM) is seeking an Accounts Payable Associate. Reporting to the Finance Manager, the ideal candidate will be responsible for completing payments while adhering to tight deadlines. The responsibilities include verification and processing of payment requests, monitoring expenses and cash outflows, preparation of tax forms, effective communication with external & internal stakeholders, and administration of vendor payment system. In addition, complete accurate processing of invoices and payments, ensure payments are processed in a timely manner so that vendors are paid in full and prevent late fees or cancellation of services, and provide customer service to vendors and BAM’s internal stakeholders to accurately resolve payment issues and disputes.

Requirements

Minimum of 2-3 years of relevant related work experience in Accounting, Business Management & Finance, or other similar area required
Proficiency in MS Excel and MS Word
Strong interpersonal and customer service skills required
Capable of managing multiple work streams while being highly organized
Work well under pressure and tight timelines in a fast-paced environment
High level of integrity and ethical standards; excellent attention to detail and accuracy
Capable of keeping sensitive information confidential
Team player who strives to achieve shared goals
Ability to think critically and solve problems proactively

Nice To Haves

Knowledge of Multiview or similar databases preferred

Responsibilities

Accurately review and process pre-vouchers by verifying supporting documentation and ensuring proper GL coding and compliance with internal policies and procedures
Create new vendors in ERP system along with making necessary changes to existing ones.
Manage weekly computerized check runs
Prepare and upload positive pay and ACH files to the on-line banking system (Cashpro) weekly
Accurately initiate and process domestic and foreign currency wire payments
Ensure that all necessary withholdings are deducted from wire payments related to artists from abroad along with sending withholdings to the IRS in a timely manner
Act as liaise for vendors following up on statuses of invoices
Monitor AP Workflow assignments regularly to ensure timely approvals
Facilitate training sessions for new Multiview users on PV submissions
Update and maintain the 1042 tracking schedule, ensuring tax forms and records are accurately retained for supervisor review and annual tax filing purposes
Manage the annual 1099 filing process, including reviewing records, preparing and distributing the forms to vendors
Submitting electronic files to the IRS and ensuring timely and accurate compliance with filing deadlines and requirements
Assist with annual audits, including responding to auditor requests in a timely and accurate manner
Manage the monthly reconciliation, analysis, and resolution of stale dated checks
Perform monthly reconciliations of all assigned balance sheet accounts and A/P aging
Assist with special projects including development and implementation of new procedures and features to improve operational efficiency of the department
Perform other duties and responsibilities including ad-hoc projects as needed