Associate, Accounting

MaxLite, Inc.•Montville Township, NJ

17h•$55,000 - $65,000•Onsite

About The Position

MaxLite is seeking a detail-oriented and dependable Accounting Associate to join our Finance team at our Pine Brook, NJ headquarters. This position will support daily accounting operations, including accounts payable, bank reconciliations, general ledger transactions, customer credits, commission processing, and routine financial reporting. The ideal candidate has a foundational understanding of accounting principles, strong organizational skills, and the ability to manage multiple responsibilities accurately and efficiently. This role requires collaboration with internal departments and external vendors to ensure timely and accurate processing of financial transactions. We are seeking someone who is eager to learn, takes ownership of assigned responsibilities, and contributes to the overall efficiency of our accounting operations.

Requirements

1–3 years of accounting, accounts payable, bookkeeping, or related financial administration experience.
Basic understanding of general ledger accounting, accounts payable, and bank reconciliation procedures.
Experience working with accounting or ERP systems with the ability to adapt and use those platforms
Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
Strong attention to detail, accuracy, and organizational skills.
Ability to prioritize multiple assignments and meet recurring deadlines.
Strong analytical and problem-solving abilities.
Effective written and verbal communication skills.
Must be legally authorized to work in the United States.

Nice To Haves

Associate degree in Accounting, Finance, Business Administration, or a related field preferred

Responsibilities

Receive, review, and process vendor invoices, ensuring accuracy, proper inventory receipt, general ledger coding, and timely payment processing.
Reconcile vendor statements, investigate discrepancies, and coordinate payments through checks, electronic transfers, and company credit cards.
Perform daily bank reconciliations, record banking transactions, and resolve outstanding accounting discrepancies.
Prepare and post general ledger journal entries, including freight, employee expenses, recurring payments, and other operating transactions.
Support month-end accounting activities, account reconciliations, and maintenance of accurate financial records and supporting documentation.
Process customer credit memos, volume rebates, and marketing rebates, coordinating with Sales and Finance to ensure accurate account adjustments.
Assist with monthly sales commission reporting, payment preparation, check processing, and distribution.
Maintain and reconcile petty cash, including replenishment, supporting documentation, and secure handling of funds.
Prepare assigned quarterly state reports, maintain filing deadlines, and provide general accounting support, including responding to inquiries and maintaining accounting procedures.
Perform all other duties as assigned.