Associate Account Coordinator - Independent Contractor (Temp to Perm)

Vaniam Group

22d • Onsite

About The Position

The Associate Account Coordinator role is an entry-level position designed to provide hands-on experience in account coordination and operational support within a dynamic and fast-paced environment. This role offers administrative and task-based responsibilities, providing the opportunity to build foundational skills while contributing to the success of our internal teams.

Requirements

• Bachelor's Degree in a relevant field (e.g., marketing, business, communications, etc.)
• Strong organizational and time management skills
• Exceptional attention to detail
• Strong written and verbal communication skills
• Familiarity with project management tools (e.g., Zoom, Microsoft Office Suite)
• Enthusiasm for learning and contributing within a team environment
• Ability to travel within the U.S. and internationally as needed based on project, client, and organizational requirements (up to 40% travel expected).

Responsibilities

• Update project timelines with input from internal teams
• Schedule meetings, draft invitations, and organize program materials
• Use project systems to track updates and flag risks to deadlines
• Maintain deliverable trackers and ensure accurate records
• Send reminders to stakeholders and follow up on deadlines
• Format and proofread client-facing deliverables
• Assist in creating presentation slides for internal and external meetings
• Schedule client calls and support communication
• Keep project documentation organized and up to date
• Provide administrative support and complete ad hoc tasks
• Create Statements of Work (SOWs) and update trackers as needed
• Onsite support of both live and virtual programming

What This Job Offers

• Career Level: Entry Level
• Number of Employees: 11-50 employees