Assoc Project Manager I

PCI Pharma Services•Philadelphia, PA

About The Position

The Associate Project Manager I assists with execution of designated customer projects and ongoing order fulfillment, helping ensure project objectives are completed within the prescribed time frame and budget while following applicable pharmaceutical regulations. The role supports exceptional client satisfaction and strong business performance metrics. The position coordinates customer-specific production schedules and forecasts, supports purchasing and material requirements planning, tracks delivery and documentation metrics, and manages order and purchase order status. It also supports documentation review and creation, inventory and component management, finished-goods releases, shipment preparation, and resolution of material and production issues. The role provides day-to-day support to the Project Manager and team and may assist with onboarding and training employees in the same role. Adherence to PCI, cGMP, and GCP policies and procedures is required. Overtime and/or weekend work may be required.

Requirements

Associate's degree in a related field and/or 1–3 years of related experience and/or training.
College-level mathematical skills.
Intermediate computer skills, including the ability to perform more complex computer tasks and knowledge of various computer programs.
Full professional proficiency in speaking, reading, and writing fluently and accurately at levels pertinent to professional needs.
Strong reasoning skills, including the ability to solve practical problems, manage concrete variables in situations with limited standardization, and interpret instructions in various forms.

Nice To Haves

Ability to set and achieve challenging goals.
Ability to adapt to a changing work environment.
Excellent time management skills.
Ability to identify and resolve problems in a timely manner.

Responsibilities

Create and maintain customer-specific long-term forecast and short-term production schedules, follow workflow through each step, maintain schedule integrity, and communicate on-time delivery risks.
Ensure accurate forecasts are available for monthly Material Requirements Planning runs.
Interpret purchasing authorizations under supply agreements; submit purchase order requisitions and coordinate with procurement to expedite, delay, or cancel orders as needed.
Support the use of Material Requirements Planning tools in the ERP system for forecast and order management.
Maintain understanding of document creation processes, including lot/expiration forms, material receipt and release, batch record preparation, and ERP work order creation.
Track on-time delivery and document creation metrics for the appropriate business units.
Manage and monitor purchase order status within the PCI-Rockford organization to help meet on-time delivery metrics.
Work with customers to confirm components and artwork changes, and communicate price variances to management.
Review and approve documentation, including specifications and batch records, as required.
Create bills of materials and component item numbers, and ensure accurate data entry and management.
Monitor and facilitate timely finished-goods releases and assist with shipment document preparation.
Assist with disposition of nonconforming materials and Component Variance Notifications.
Order and ensure shipper labels and print mats are ready for maintenance and production requirements.
Ensure obsolete materials are dispositioned and invoiced after component revisions or project completion.
Ensure destruction of obsolete and expired materials and provide Certificates of Destruction to customers when required.
Work with Incoming Quality to support timely release of components and bulk.
Allocate and manage lot-specific materials for work orders.
Maintain optimal component inventory levels for customer-owned inventory.
Provide ongoing day-to-day support to the Project Manager and team for internal problem solving and troubleshooting.
Train and onboard new employees in the same role when requested.
Adhere to PCI, cGMP, and GCP policies, procedures, and rules.
Maintain attendance at work as an essential function of the position.