Assistant Vice President for Sponsored Programs & Project Support Officer

Ivy Tech Community College•Indianapolis, IN

1d•$115,000 - $125,000

About The Position

Under the direction of Business Affairs Leadership, the Assistant Vice President of Sponsored Programs & Project Support Officer ensures the timely and successful execution and delivery of projects and initiatives within the Business Affairs Division. The position is also responsible for grants administration, programmatic deliverables, training, and compliance for all grants on behalf of the college. It applies detailed knowledge of college processes, systems, workflows, and staff, together with project and grant management skills, to coordinate divisional work and liaise with other college areas and grant administrators. The role has frequent contact with public and private entities and funders. The AVP directs and manages workflows for multiple projects, grants, and collegewide initiatives led by Business Affairs; leads the Sponsored Programs team; and provides grants training, programmatic support, progress reporting, and compliance. The position serves as a liaison to stakeholders and provides strategic leadership for projects, initiatives, and grant programs. The role provides leadership and oversight for grants management, reporting, compliance, grant outcomes, and funder deliverables; develops project plans and continuous-improvement methods; coordinates project teams and meetings; tracks deadlines and outcomes; and supports grant applications, implementation, execution, institutionalization, and sustainability. It also provides training and technical assistance, communicates progress to stakeholders and college leadership, develops partnerships, establishes reporting structures, improves policies and procedures, and introduces project management tools across Sponsored Programs and Business Affairs. The position supports the CFO and divisional vice presidents on projects for which they are sponsors or owners. Other logically associated duties may be assigned. Responsibilities must be carried out in accordance with FERPA, applicable regulatory requirements, and professional standards.

Requirements

Bachelor’s degree in Business Administration, Project Management, Grant Management, Nonprofit Management, or a related field required.
Must demonstrate the ability to build and maintain strong, authentic relationships.
Must possess an understanding of philanthropic partners and grant management practices.
General knowledge of postsecondary education and principles of equity required.
Strong organizational skills and superior attention to detail required.
Proven success simultaneously managing multiple projects required.

Nice To Haves

Master’s degree preferred.
Five or more years’ experience managing complex programs or projects preferred.

Responsibilities

Direct and manage workflows for multiple Business Affairs projects, grants, and collegewide initiatives.
Lead and oversee the Sponsored Programs team, including grants management, reporting, compliance, grant outcomes, and funder deliverables.
Provide grants training, programmatic support, progress reporting, and compliance on behalf of the college.
Create and execute comprehensive project plans with continuous-improvement methods.
Manage and coordinate project teams; lead meetings, synthesize discussions, and assign and document next steps.
Support communities of practice for grant staff and project directors to share best practices and strengthen grants management and implementation.
Support staff and project directors throughout grant application, implementation, execution, institutionalization, and sustainability.
Track deadlines, deliverables, and outcomes for assigned grants and projects and ensure timely execution.
Provide ongoing training, technical assistance, and support to grant staff and project directors on implementation, reporting, and compliance.
Lead communications and outreach for internal and external stakeholders, grant administrators, and project directors.
Provide progress updates to division leaders, the president and cabinet, and the state board of trustees as needed.
Coordinate project and grant spotlights with Marketing and the Foundation.
Maintain the Sponsored Programs e-newsletter with training and professional development opportunities, compliance resources, and featured spotlights.
Serve as a primary Business Affairs contact and representative to other Ivy Tech divisions and external entities, and participate in cross-divisional groups and committees.
Establish effective relationships with internal and external constituencies, including college staff, faculty, administration, partners, vendors, education partners, policymakers, funders, granting entities, and students and families.
Establish programmatic reporting structures for grants implementation, progress reporting, and compliance.
Strengthen training and monitoring to support delivery of grant deliverables, objectives, and outcomes.
Identify opportunities to document, evaluate, and continuously improve policies and procedures.
Introduce project management tools to improve efficiency and effectiveness across Sponsored Programs and Business Affairs.
Support the CFO and divisional vice presidents on projects or initiatives for which they serve as sponsor or owner.

Benefits

Multiple medical plan options paired with a Health Savings Account and employer contribution.
Dental plan with no-cost preventive services and orthodontia coverage.
Vision plan with low-cost exams and allowances for glasses or contact lenses.
Employee Assistance Program with confidential counseling, legal consultations, financial planning consultations, and other resources at no cost.
Wellness program with opportunities to earn $250 in Wellness Rewards.
Flexible Spending Accounts for healthcare and dependent care.
10% employer retirement contribution, fully vested after two years.
Basic life insurance equal to annual salary, paid by the College, with optional supplemental coverage.
Short-term and long-term disability benefits.
Fee remission for employees, spouses, and dependent children.
Tuition assistance for undergraduate, graduate, and doctoral programs.
Paid professional development opportunities.
Generous paid time off, including vacation, sick leave, holidays, and winter recess.
Flexible work arrangements where available.
Paid childbirth recovery leave of eight weeks.
Paid parental leave of four weeks.
Eligibility for Public Service Loan Forgiveness.
Discounts on gym memberships, transportation, and various retail services.