Assistant Treasurer

Town of Mattapoisett•Mattapoisett, MA

5h•Onsite

About The Position

The Town of Mattapoisett seeks a full-time Assistant Treasurer to provide administrative, financial, and customer support to the Treasurer/Collector. The role assists with cash management and reconciliation, payroll, benefits support, and other duties of the Treasurer/Collector’s Office. The Assistant Treasurer must follow municipal, state, and federal guidelines and quality standards and maintain professional, courteous conduct. Attention to detail, resourcefulness, self-sufficiency, organization, and the ability to work independently amid frequent interruptions are important. The position regularly interacts with residents, vendors, Town departments, and related organizations, requiring tact and diplomacy, including when addressing complaints. The position works under the administrative direction of the Treasurer/Collector, as well as the Select Board and Town Administrator. It is primarily public-facing and office-based, with work performed under typical office conditions that may be hectic and subject to frequent interruptions. The employee must be able to operate general office equipment. The position is non-exempt under the Fair Labor Standards Act. Responsibilities include supporting the Treasurer/Collector’s daily operations; managing, recording, depositing, and reconciling Town funds; processing accounts payable and payroll checks and records; assisting with receipts, permits, tax title and deferral accounts, and legal documents; and providing administrative and public counter support. The role also includes maintaining confidentiality, attending required meetings and training, completing special projects, and securing and maintaining the office at the end of each shift. An associate’s degree in Business Administration, Accounting, Finance, or a related field is required; a bachelor’s degree is preferred. Candidates must have one to two years of related experience or an equivalent combination of education, experience, and training. Massachusetts Assistant Treasurer certification must be obtained within five years. Knowledge of Massachusetts General Laws and local government operations is helpful. The candidate must be bondable and have strong customer service, math, computer, communication, organization, multitasking, and problem-solving skills, including proficiency in Excel, Access, and Word and the ability to learn municipal and payroll software. The Town offers vacation, sick, personal, and other leave benefits; participation in the Plymouth County Retirement Association pension system; and optional health, dental, vision, 457(b) retirement, and life insurance benefits. Professional Union contract benefits include a clothing allowance, certification stipends, and an education incentive plan.

Requirements

Associate’s degree in Business Administration, Accounting, Finance, or a related field.
One to two years of related bookkeeping, accounting, or finance experience, or an equivalent combination of education, experience, and training.
Obtain Massachusetts Assistant Treasurer certification within five years.
Must be bondable.
Excellent customer service skills.
Excellent math and computer skills; proficiency in Excel, Access, and Word; and ability to learn municipal software and payroll systems.
Effective verbal and written communication with coworkers, Town employees, vendors, governmental agencies, and residents.
Detail-oriented, organized, able to multitask, work independently, and solve problems in an environment with frequent interruptions.
Ability to interact tactfully and appropriately with the public and resolve complaints.
Ability to operate general office equipment.

Nice To Haves

Bachelor’s degree.
General knowledge of Massachusetts General Laws and local government operations.

Responsibilities

Review email, voicemail, and other communications at the start of the shift and check the schedule and calendar for meetings and appointments.
Maintain strict confidentiality regarding privileged information and help ensure coverage of daily Treasurer/Collector Office business hours.
Attend required scheduled meetings, day and evening training sessions, and resident or employee appointments.
Provide administrative and technical support to the Treasurer/Collector.
Assist with daily cash management, maintain the Treasurer’s cash book, reconcile bank statements, reconcile monthly cash with the Town Accountant, and submit the Quarterly Census Report.
Receive, verify, and process departmental turn-ins; maintain separate spreadsheets for direct-pay health payments.
Issue permits and stickers, record sales, maintain the Beach/Shellfish database, and provide reports to the Natural Resource Officer.
Prepare the weekly Treasurer’s batch of receipts, including internally and electronically received receipts, and prepare daily bank deposits.
Make Town and School bank deposits with local banks.
Handle departmental returned checks by reversing payments and notifying the respective departments.
Back up the counter and assist with collecting daily receipts during peak periods; maintain a separate cash drawer and balance receipts daily.
Assist with opening, sorting, and researching department mail.
Verify and stuff Accounts Payable checks, send check reconciliation files to the bank, transfer funds to the warrant, maintain the check log, process stop payments, void and manual checks, and reconcile outstanding checks with the bank.
Enter weekly and bi-weekly payroll; prepare payroll vouchers; sort and issue payroll checks; transfer funds to payroll; print payroll reports as needed; and reconcile outstanding checks with the bank.
Comply with state laws and procedures for unclaimed Accounts Payable and payroll checks.
Assist with maintaining Tax Title and Deferral accounts and preparing legal documents.
Prepare Accounts Payable vouchers for the Treasurer/Collector’s approval.
Perform administrative support such as copying and faxing; complete special projects and other related work as required or directed.
Secure the office and equipment and perform general housekeeping duties at the end of each shift.