Assistant Treasurer for Budgets and Contracts

City of Philadelphia • Philadelphia, PA

4d • Onsite

About The Position

The Assistant Treasurer for Budget and Contracts is responsible for the City Treasurer’s Office (CTO) budget and contracting operations. Primary duties include tracking and managing department expenses within the approved budget, processing all approved CTO invoices, assisting the Budget Office and others in the Office of the Director of Finance with the preparation of CTO’s annual and quarterly budget reports, managing the contract conformance and amendment process, handling office procurement needs, and special project support as assigned. The position requires working closely with CTO staff, other City Finance divisions, internal and external legal departments, vendors and other City department staff to effectively carry out day-to day operational and administrative functions. Additional responsibilities will include, but are not limited to, various projects and tasks as assigned by senior Treasury leadership.

Requirements

• Bachelor’s degree in any Business discipline or any equivalent combination of experience, education, and training.
• Two to four years of experience in professional office setting, with exposure to contract management, budgeting, and/or office administration.
• Proven project management and prioritization skills.
• Demonstrated knowledge of Microsoft office applications (including Word, Excel, and Powerpoint).

Nice To Haves

• Familiarity with systems used by the City of Philadelphia is preferred but not required.

Responsibilities

• Manage CTO spending against the annual approved budget; track and reconcile all expenses against budgeted amounts; review annual and quarterly budget reports for CTO as prepared by the Office of Director of Finance; respond to Budget Office inquiries.
• Track and monitor performance across key metrics, work with departmental deputies to set strategic priorities, regularly review those metrics and assess progress toward goals.
• Support CTO staff with the development of Requests for Proposals (RFPs) and other contract opportunities; advertise contract opportunities; manage the contract conformance and amendment process; track insurance certificates, and process related invoices.
• Handle purchasing, including the procurement of office supplies, and related needs; process all approved CTO invoices in accordance with City policies and procedures.
• Represent CTO on cross-departmental projects as assigned.
• Attend weekly meetings with Finance Officers from across City government, inform CTO staff of relevant updates, process changes, or support requests.
• Other duties as assigned.

Benefits

• Unlimited FREE public transportation all year long through SEPTA’s Key Advantage program.
• 8 weeks of paid parental leave.
• Comprehensive health coverage for employees and their eligible dependents.
• Wellness program offers eligibility into the discounted medical plan.
• Paid vacation, sick leave, and holidays.
• Generous retirement savings options.
• Eligibility to participate in the Public Service Loan Forgiveness program.
• Access to a wide range of tuition discounts and scholarships (10% to 40% savings) with over a dozen esteemed colleges and universities, extending to spouse and dependents in some cases.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level