Assistant Treasurer/Administrative Assistant

Ottawa-Glandorf Local School District•Ottawa, OH

18h•Onsite

About The Position

This position is a 6-hour per day, 260-day per year role responsible for assisting the Treasurer with daily fiscal operations, payroll and benefits administration, system management, student and departmental support, compliance and HR support, and general operations within the fiscal department. The role requires strong analytical and organizational skills, proficiency in Microsoft Office and Google Suite, and the ability to maintain strict confidentiality. Experience with specific accounting software is highly preferred.

Requirements

Associate’s degree or equivalent experience required.
Proficiency in Microsoft Office (especially Excel) and Google Suite.
Strong analytical thinking, high attention to detail, and top-tier organizational skills.
Excellent written, verbal, and customer service communication skills.
Ability to maintain strict confidentiality.
Must successfully pass BCII and FBI background checks.
A collaborative team player willing to attend professional development workshops and take on other duties as assigned by the Treasurer or BOE.

Nice To Haves

Experience with Redesign Uniform School Accounting System (USAS/USPS) and SCView software is highly preferred.

Responsibilities

Assist the Treasurer with daily fiscal operations.
Process accounts receivable, vendor files, payments for district purchases, and the Motor Fuel Tax Refund.
Track and resolve NSF checks.
Audit hourly timesheets/attendance records and enter them into payroll software.
Maintain employee payroll files and process annual salary notices.
Assist with benefits administration (enrollment, qualifying events, open enrollment).
Track district-wide Fixed Assets (purchases, disposals, transfers).
Administer SCView software, including troubleshooting and training staff.
Maintain utility, mileage, and diesel tracking in Excel.
Manage general accounting and controls for student activity accounts.
Invoice other departments/groups for rental events, transportation, and services.
Administer District Records Retention.
Maintain district-wide background checks.
Help HR ensure accurate, Board of Education (BOE) approved employee data.
Plan the yearly new employee orientation and transportation meetings.
Cross-train within the fiscal department.
Update policies/procedures manuals.
Maintain records according to the Auditor of State and BOE standards.