Assistant Travel Coordinator

DSV•Clarksville, TN

23h•Onsite

About The Position

This position is responsible for performing a broad range of moderately complex clerical, office, and administrative duties utilizing established office/department procedures. The role involves assisting with printing and preparing checks, invoices, and purchase orders for mail. It also includes collecting and distributing mail, routing messages, and setting up appointments/meetings. The Assistant Travel Coordinator will type, maintain data files (electronic and hard copies), and enter information into databases. They will also collect, review, and input data into a computer processing system, auditing output data. Additional responsibilities include preparing, sending, and receiving batches from storage, assisting accounting clerks, ordering and maintaining supply room inventory, and using various software applications or automated office equipment to track or maintain data. The role requires coordinating efforts to resolve issues or provide customer service to field offices, sales, and in-house departments, as well as providing general clerical support. The Assistant Travel Coordinator will compose non-routine correspondence, reports, graphs, and presentations, and process and track department costs and expenditures. They will also coordinate training events, schedules, notifications, and registrations, and collect/maintain employee training records. Furthermore, the position involves authoring ISO procedures and work instructions, and maintaining appropriate department documents, forms, and references. A key responsibility is reviewing outgoing materials and correspondence for internal consistency and conformance with department policies.

Requirements

Good interpersonal skills required
High school diploma or equivalent required
Must be able to pass any federal/state/local government, airport, or company-required background checks, clearances, and/or drug and alcohol tests

Nice To Haves

Generally prefer 2-4 years of experience

Responsibilities

Assist in printing checks/invoices/purchase orders and prepare checks/invoices/purchase orders for mail
Collect and distribute mail, route messages, and set up appointments/meetings
Type, maintain data files (electronic and hard copies), and enter information into databases
Collect, review, and input data into a computer processing system; audits output data
Prepare, send and receive batches from storage
Assist accounting clerks in keying batches
Order and maintain supply room inventory
Use a variety of software applications or automated office equipment to track or maintain data
Coordinate efforts of resolving issues or provide customer services to field offices, sales and in-house departments
Provide clerical support to the department
Compose non-routine correspondence, reports, graphs and presentations using spreadsheets and graphic software
Process and track department costs and expenditures
Coordinate training events, schedules, notifications and registrations
Collect and maintain employee training records
Author ISO procedures and work instructions and maintain appropriate department documents, forms and references
Review outgoing materials and correspondence for internal consistency and conformance with department policies