Assistant Town Clerk

Town of Trumbull•Trumbull, CT

6d•Onsite

About The Position

Under the general direction of the Town Clerk and/or the Deputy Town Clerk, this role provides a wide variety of administrative, technical, and clerical support for the Town Clerk’s Office. The position involves handling complex assignments independently, preparing correspondence and reports, and performing tasks that require independent judgment and initiative. Responsibilities include assisting in budget preparation, acting as a liaison, performing financial and statistical record keeping, and handling cash. The role also involves cross-training and assisting in training others, taking minutes for meetings, maintaining confidentiality, and performing related duties as assigned. Department-specific duties include recording and updating land records, producing daybooks and indices, registering voters, issuing licenses and certifications, sharing election duties, preparing election materials, and training the elected Town Clerk alongside the Deputy Town Clerk.

Requirements

Knowledge of office procedures and principles of office management and or record keeping
Strong computer skills with an emphasis on Word and Excel
Ability to respond courteously to the public
Ability to follow oral and written instructions
Ability to learn appropriate State and Town laws
Clear and concise written and oral expression
Accuracy and attention to details
Ability to lift and carry up to 25 lbs.
Able and willing to become a Notary Public after hire
Able and willing to obtain State of CT Town Clerk Certification after hire
High School Diploma or GED
Three (3) years recent office experience in a Town clerk’s office; or three (3) years recent experience as a real estate paralegal or real estate legal secretary for a law firm; or three (3) years recent experience as a title searcher
Applicants must be citizens of the United States or must present proper authorization to work in the United States by the closing date.

Nice To Haves

May act as Town Clerk in the absence of both Town Clerk and Deputy Town Clerk, or act as their designee.

Responsibilities

Proficiency with computer, including but not limited to Word and Excel
Handles complex assignments
Works independently
Independently prepares correspondence and reports
Performs responsible and difficult tasks involving independent judgment and personal initiative
Assists in preparation of departmental budget and reports
May act as administrative liaison with internal or external sources
Performs financial and statistical record keeping
Mathematical ability; may handle cash
Will be cross-trained and will assist in training others, as determined by departmental need
Attends and keeps minutes of meetings as required by department
Related work as assigned
Maintains confidentiality required by the office
Records and updates land records and assigns volume and page number
Produces daybook and timely computerized indices for searching
Registers new voters after registrar hours and supervises the issuance of absentee ballots at election time
Issues licenses and/or certifies copies of deeds, burial permits, vital statistics certificates, and records trade names
Shares work at election time under current statutes and prepares election reports and material (kits) for Election Day use
Along with the Deputy Town Clerk, trains the elected Town Clerk