Assistant Town Clerk/Tax Collector

Town of Merrimack•Merrimack, NH

9d•Onsite

About The Position

Performs varied clerical bookkeeping duties of a responsible nature. Position involves dealing with the general public under a variety of conditions and requires attention to detail. Must be able to maintain adequate working relations with other employees. Work is performed under minimal supervision of the Deputy Town Clerk/Tax Collector; performs routine duties independently. Both local and State rules and regulations govern the many functions that are performed within the Department. The supervisor is consulted when these rules and regulations need explanation or clarification. Accounting work is balanced at the end of the day and monthly reports are reviewed by supervisor.

Requirements

Good knowledge of business English, spelling, and mathematics
Some knowledge of bookkeeping principles and procedures
Some knowledge of office equipment and procedures, including computers
Ability to reconcile and prepare accurate records
Ability to maintain financial statements on a daily, monthly, and yearly basis
Ability to apply judgment to provisions of laws, regulations, and programs
Knowledge of and proficiency in computer use to include Microsoft Office applications
Ability to type accurately with reasonable speed
Ability to work effectively with the general public and other employees
Ability to follow oral and written instructions
High school diploma or the equivalent with areas of study in the business field, including office procedures, accounting, typing, filing, and work study
Four years of experience in working with the public
Clerical and bookkeeping experience necessary

Responsibilities

Collects from the general public all forms of taxes, including property taxes, commercial sewer rents, yield taxes, and current use taxes.
Processes and reconciles cash receipts (counter and mail transactions) on a daily basis from individual cash drawer. Balances all tellers’ work; drafts deposit slip; and submits deposits to treasurer when assigned.
Calculates, prepares, and collects motor vehicle and boat registrations and related fees, including renewal, new, and transfer registrations; it also includes the process of preparing title applications and collecting for same. Opens and verifies mail-in registrations, and processes mail-in registrations when assigned.
Checks status of taxes through the computer and tax warrants. Calculates interest and penalties for delinquent accounts and gives pay-off figures for same. Calculates late fees and posts and balances late fees.
Prepares duplicate tax bills and receipts.
Prepares marriage licenses; prepares certified copies of vital statistics filed in the Department (death, marriage, birth, and divorce records). Balances certified copies of vital statistics, enters official information, and mails to State when assigned.
Receives incoming telephone calls; provides general information or refers calls to the appropriate department. Files daily work of entire Department.
Issues “Solicitation of Funds” permits; collects fees; submits to Town Clerk/Tax Collector for approval.
Prepares and collects related fees for dog licenses and group licenses. Requests rabies notifications from veterinarians when necessary. Prepares annual dog licensing notices. Collects and processes dog fines.
Processes voter registration and change of party for the voter checklist and reports deaths to Supervisors of the Checklist for voter registration. Prepares and processes absentee ballots.
Incorporates, reconciles, and prepares for deposit all individual cash receipts on a daily basis.
Files paid invoices, motor vehicle registration materials, and other financial documents.
Collects and processes parking fines.
Orders State supplies as needed.
Mails out and receives payments for commercial sewer bills. Posts payments in computer and balances with daily work.
Attends workshops to keep abreast of new laws.
Performs other related duties as required.