Assistant to Vice President Inclusion and Belonging

University of Richmond

8d•$24 - $32•Onsite

About The Position

The Assistant to the Vice President serves as an administrative partner to the Vice President for Inclusion and Belonging and as the primary point of contact for the Office of Inclusion and Belonging. The role provides high-level administrative support, manages complex administrative and operational functions, and helps execute divisional priorities. It requires sound judgment, discretion, initiative, exceptional organization, attention to detail, professionalism, and the ability to handle sensitive and confidential information. The position coordinates communications, oversees administrative operations, manages special projects, and supports committees, councils, and initiatives led by or involving the Vice President. It also coordinates divisional meetings, programs, events, and other engagements, and serves as a liaison with University leaders, faculty, staff, students, trustees, alumni, and external partners. The role provides executive support, including scheduling, correspondence, travel, workflow, Board of Trustees responsibilities, and related committee administration. It supports divisional operations and routine financial and administrative functions, coordinates meetings and events, and prepares and maintains executive and divisional documentation and records. Work is primarily in an office setting, with routine movement around campus and occasional evening or weekend work for meetings and events.

Requirements

High school diploma or equivalent required.
At least four years of progressively responsible administrative experience in a fast-paced environment.
Ability to manage multiple competing priorities, anticipate needs, exercise sound judgment, and work independently with accuracy, initiative, and follow-through.
Strong organizational, planning, and scheduling skills, including experience managing complex executive calendars and coordinating meetings, events, and activities involving multiple stakeholders.
Strong interpersonal, written, and verbal communication skills and ability to build productive relationships across a diverse university community.
Ability to handle highly confidential and sensitive information with discretion and professionalism.
Strong attention to detail and ability to draft, edit, proofread, organize, and maintain accurate, professional correspondence, documents, and records.
Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and other administrative technologies, with ability to learn and troubleshoot systems.
Knowledge of office management practices and administrative procedures appropriate to supporting a senior-level office.

Nice To Haves

Bachelor's degree preferred.
Administrative experience in higher education and/or supporting a senior-level executive preferred.

Responsibilities

Provide high-level administrative support to the Vice President for Inclusion and Belonging, including managing executive scheduling, communications, correspondence, travel, and workflow.
Anticipate needs, manage competing priorities, and ensure timely follow-through on commitments.
Support the Vice President's Board of Trustees responsibilities and the Board of Trustees Inclusion and Belonging Committee, including meeting preparation, materials, logistics, official records, minutes, and follow-up.
Serve as a primary administrative liaison between the Vice President and University leaders, faculty, staff, students, trustees, and external constituents.
Coordinate administrative needs for divisional priorities, programs, committees, councils, and networks, working with the Director of Inclusion and Belonging and Associate Director for Operations.
Support office communications, information flow, and administrative coordination for the Division of Inclusion and Belonging.
Support routine financial and administrative functions, including expense documentation, purchasing card reconciliation, budget monitoring, office resources, and related documentation.
Plan and coordinate the logistics of meetings, programs, events, campus visits, and engagements hosted or supported by the Vice President and Division.
Coordinate scheduling, preparation, communications, timelines, materials, and arrangements for meetings, presentations, and engagements.
Prepare, edit, organize, and distribute correspondence, reports, presentations, briefing materials, agendas, meeting materials, and other documents.
Maintain organized, accurate, and confidential records and documentation for the Vice President's office and the Division.
May provide supervision and direction to student employees as assigned.